Assistant Controller POST NUMBER: 450011
Assistant Controller
A growing organization is seeking a detail-oriented and proactive Assistant Controller to support day-to-day financial operations and help drive ongoing process improvements. This role is responsible for managing core accounting functions including accounts payable, accounts receivable, general ledger maintenance, payroll, financial reporting, and monthly close. The Assistant Controller will also play a key role in monitoring budget variances, identifying financial trends, and supporting internal controls to ensure compliance and efficiency.
The ideal candidate is a self-starter with strong analytical skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role may also participate in cross-functional projects that contribute to broader company goals.
Key Responsibilities:
- Oversee daily accounts payable and accounts receivable processes, including vendor and client setup, invoicing, collections, and payment execution.
- Maintain and reconcile general ledger accounts and schedules; prepare journal entries as needed.
- Lead or support payroll processing and updates, with attention to accuracy, compliance, and multi-state requirements.
- Assist with monthly and year-end close processes, financial reporting, and budget-to-actual analysis.
- Review and approve employee reimbursements and out-of-budget expense requests.
- Identify abnormal trends and provide insights to senior leadership for decision-making.
- Contribute to internal audits, system enhancements, and implementation of financial controls.
- Recommend process improvements to increase efficiency, ensure compliance, and support scaling.
- Maintain accurate documentation of procedures and financial records.
- Participate in occasional company events or team meetings, which may require limited travel (less than 10%).
Qualifications:
- Bachelor’s degree in Accounting, Finance, or equivalent experience (8 years).
- 5 years of experience in accounting operations including accounts payable, accounts receivable, payroll, financial reporting, and general ledger management.
- Experience with multi-state payroll and/or tax preferred.
- Proficiency in Excel, Google Sheets, or similar tools; experience with enterprise accounting systems is a plus.
- Strong analytical and organizational skills with the ability to manage multiple deadlines.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.