Accounts Receivable POST NUMBER: 450338
Phoenix, AZ
Vaco is hiring an onsite Accounts Receivable Specialist, for one of our top clients in the Glendale area. As an Accounts Receivable Specialist, you will be responsible for managing incoming payments, ensuring accurate and timely invoicing, and maintaining up-to-date records of customer accounts. This role works closely with internal departments and customers to support the company’s financial operations, improve cash flow, and minimize aged receivables. This role is onsite with a pay up to $27 an hour.
Key Responsibilities:
- Ensure timely delivery of invoices and supporting documents to customers.
- Work with internal teams to meet all accounting requirements in line with contracts and company policies.
- Monitor accounts receivable aging and follow up with customers to ensure timely payments.
- Address and escalate overdue accounts with professionalism to resolve payment or billing issues.
- Process return merchandise authorizations (RMAs) and credit memos.
- Identify and support improvements to AR processes.
- Coordinate with Accounting and Accounts Payable for customer refunds and offsetting transactions.
- Encourage customers to switch from check to ACH payments.
- Prepare weekly AR aging reports with collection updates.
- Gather and verify payment details for accurate cash application.
- Perform monthly account reconciliations and assess accounts for potential bad debt.
- Maintain strong relationships with internal departments and external customers.
- Research and respond to accounts receivable inquiries.
- Provide documentation and support during annual audits.
- Assist the General Accounting team as needed.
- Perform additional duties as assigned by the Financial Operations Manager or Controller.
- 4 years of experience in accounts receivable or a similar role.
- Familiarity with Quantum software is a plus but not required.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.