Administrator POST NUMBER: 450389
Vaco Staffing is looking for a dedicated, highly organized Administrator to manage the day-to-day administrative operations of a large, local Coordinated Baptist Church. This vital role serves as the first point of contact for church members, visitors, and external partners and plays a key part in supporting the ministry’s mission with professionalism, hospitality, and integrity.
Job Title: Administrator
Location: Jacksonville, Florida
Employment Type: Full-time
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Salary: $45,000 annually (based on experience)
Benefits: Full benefits package including Health Insurance, Life Insurance, Long-Term Disability, and Retirement Plan (5% employer match)
Start Date: Immediate
Key Responsibilities:
-
Serve as the primary administrative point of contact for the church office
-
Answer and direct phone calls, respond to emails, and greet all visitors and guests
-
Maintain and coordinate the church’s master calendar, including scheduling key member meetings, events, and services
-
Update and manage content on the church’s website and monitor all social media platforms
-
Ensure effective communication between church leadership, staff, and congregation
-
Maintain and organize church records, correspondence, and documentation
-
Provide support in the interpretation and implementation of church by-laws
-
Support internal teams and ministries with scheduling, communication, and planning needs
-
Draft and edit internal announcements, bulletins, and communications
-
Assist in coordination of special events, community outreach, and other church programs
-
Ensure a welcoming, respectful, and faith-centered environment for all visitors and members
Qualifications:
-
Minimum 2 years of administrative or office management experience (non-profit or church setting preferred)
-
Strong understanding or willingness to learn church by-laws and governance
-
Excellent verbal and written communication skills
-
Creative writing ability a plus (for newsletters, bulletins, etc.)
-
Proficient in Microsoft Office Suite, website content management, and social media platforms
-
Highly organized, detail-oriented, and capable of managing multiple priorities
-
Professional, warm, and welcoming demeanor with strong interpersonal skills
-
Ability to handle confidential information with discretion
-
A heart for ministry and a commitment to supporting the mission of the Church
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.