Project Coordinator POST NUMBER: 451831
Overview:
The Project Coordinator will work cross-functionally with sales, service, administrative, and finance teams to ensure streamlined communication and effective project execution. They will be accountable for client satisfaction, team collaboration, and leveraging data and reporting tools to optimize performance and outcomes.
Key Responsibilities:
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Develop, monitor, and manage project plans, schedules, and budgets based on client specifications and organizational goals.
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Lead risk assessments and implement proactive mitigation strategies to minimize disruptions.
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Ensure strong collaboration across departments to support timely and efficient project execution.
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Serve as the point of contact for clients throughout the project lifecycle; respond to inquiries and resolve issues promptly and professionally.
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Identify and support growth opportunities in partnership with sales and service teams.
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Provide guidance and mentorship to project team members, contributing to a productive and cohesive work environment.
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Utilize project management tools and analytics to track progress, generate reports, and support data-informed decisions.
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Deliver detailed project status updates to stakeholders, highlighting key performance metrics and areas for improvement.
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Oversee and enforce quality assurance processes to ensure that deliverables meet internal and industry standards.
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Ensure compliance with all applicable regulatory and safety requirements.
Preferred Qualifications:
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Bachelor’s degree, technical degree, or equivalent experience.
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3 years of experience in project coordination or management, preferably in a service-based environment.
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Background in construction, commercial HVAC, oil/gas, or water industries strongly preferred.
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Familiarity with industrial pumps, motors, electrical systems, or automation controls is a plus.
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Proficient in project management software and reporting tools.
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Strong problem-solving, organizational, and communication skills.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.