Accounts Payable Coordinator POST NUMBER: 452504
- Receive and process vendor invoices and posting it into accounting system with ensured accuracy
- Facilitate business licensing for all corporate stores and franchises assigned by provinces for the company
- Prepare files as required, balance and process payment list to Accounts Payable Manager weekly
- Prepare credit card reconciliations and accruals monthly
- Ensures compliance with internal control and J-SOX and delegation of authority
- Prepare and support balance sheet reconciliations, as required
- Assist with processing credit cards, p-cards, personal expenses, ensuring compliance to company policy
- Manage and respond to all inquiries from vendors and other internal departments
- Assistance with inquiries and data support for external financial audits
- Keep invoice records and organized in a professional manner
- Communicate transaction discrepancies to appropriate parties and track outstanding items
- Communicate via email, telephone with vendors across Canada and US daily
- Provide adequate customer service to both vendors and internal staff
- Support with ad hoc projects and inquiries
About You
- At least 2 – 5 year experience in an accounts payable capacity (manufacturing and CPG experience considered an asset).
- Post-secondary education with a focus in accounting considered an asset.
- Experience with month end tasks in a high-volume environment.
- Excellent verbal and written communication skills; be able to comprehend and articulate accounting issues from non-accounting/cross-functional teams and be able to recommend pragmatic solutions.
- Proficient in Microsoft Suite (i.e. Word, Excel, and Outlook).
- Intermediate skills in Excel considered an asset.
- Knowledge of accounting software an asset (experience with Microsoft Dynamics Business Central– is preferred).
- Demonstrate a high level of autonomy and self-motivation – who takes direction well but has a clear understanding of how to organize the day-to-day functions, asks questions and engages in self-directed learning to tackle new tasks.
- Can multi-task with confidence and strong attention to detail.
- Enjoys working in a fast-paced office environment with a Can-Do attitude.
Salary Range
$50,000 - $55,000/year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #452504.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.