Accounts Receivable Coordinator POST NUMBER: 452508
- Monitor accounts to identify outstanding balances and follow up on overdue payments
- Reconcile customer accounts and promptly resolve discrepancies
- Process and apply incoming payments accurately to customer accounts
- Maintain precise records of all accounts receivable transactions
- Prepare regular accounts receivable aging reports and escalate issues when necessary
- Build strong working relationships with Sales and operations teams, as well as the accounting and finance team to understand the deduction programs and their accounting impacts
- Compile, review, and reconcile trade spend deductions from customer remittances (e.g. discounts, promotion spend, admin fees etc.)
- Understands the pricing model and structure and how to relate that to AR outstanding balance
- Obtain Backup from customers portals for all deductions
- Analyse and verify customers debit claims
- Prepares Balance Sheet reconciliation of the AR related accounts
- Work with customers to dispute and obtain repayment for invalid claims
- Liaise with the revenue team to ensure deductions are legitimate
- Prepare and post deduction journal entry adjustments, as required
- Ensure compliance to deduction and rebate programs and monitor for risks and opportunities
- Create and manage deduction reports by customer on aged deductions, and other trade spends
- Responsible for monthly balance sheet reconciliations as outlined by Accounting Manager
- Ad-Hoc duties as assigned
About You
- Post-secondary education in Accounting, or related experience preferably in a manufacturing/CPG environment
- Strong attention to detail and ability to work with a high degree of accuracy
- Able to work efficiently and manage deadlines in a fast-paced business environment
- Excellent verbal and written communication skills; be able to comprehend and articulate accounting issues from non-accounting/cross-functional teams and be able to recommend pragmatic solutions
- Proficient in the use of Microsoft Suite i.e. Word, Excel, and Outlook (strong skills in excel)
- Knowledge of accounting software an asset (experience with Microsoft Dynamics Business Central)- would be considered an asset)
- Demonstrate a high level of autonomy and self-motivation – who takes direction well but has a clear understanding of how to organize the day-to-day functions, asks questions and engages in self-directed learning to tackle new tasks
- Can multi-task with confidence and ease
Salary Range
$50,000 - $60,000/year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #452508.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.