Payroll Systems Director POST NUMBER: 453589
Payroll Systems Director
This position is responsible for providing comprehensive techno-functional support to the Payroll Department, ensuring the integrity, accuracy, security, and efficiency of all payroll-related systems.
This position demands a deep understanding of PeopleSoft Payroll, Time and Labor, SQL, and system interfaces. The individual serves as a key liaison among Payroll, HR, IT/DTS, and external vendors.
Key Responsibilities:
Systems Configuration & Testing
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Configure, test, and maintain Payroll and Time & Labor systems.
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Lead system testing for upgrades, patches, and new implementations.
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Support the resolution of issues related to W-4 uploads, self-service entries, and timekeeping integration.
PeopleSoft Payroll & Time and Labor
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Manage and troubleshoot Time & Labor inputs for 2,000–3,000 nursing staff across 16 groups.
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Ensure secure and accurate role-based data integration between Smart Square and PeopleSoft.
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Use SQL to upload, query, and validate data across systems.
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Navigate PeopleSoft App Designer for troubleshooting and support.
Security and Compliance
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Maintain payroll security roles and access for new and existing employees.
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Monitor and implement Tax Updates with oversight to ensure compliance.
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Maintain documentation including SOPs, system mappings, and audit trails.
Reporting & Analysis
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Develop and generate payroll summaries and custom reports.
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Assist in SQL reporting and data pushes to support compliance, reconciliation, and operational analysis.
Cross-Functional Support
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Act as a liaison between Payroll, HR, IT/DTS, and external vendors.
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Provide functional support and training to users and team members.
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Manage inquiries from internal departments (e.g., HR, Benefits) and resolve payroll-related system issues.
Training & Documentation
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Deliver training to Payroll team members on systems usage and updates.
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Maintain a knowledge base of SOPs and process documentation for internal use.
Tools & Technologies:
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Primary Systems: PeopleSoft Payroll, Time & Labor, Smart Square
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Languages & Tools: SQL, PeopleSoft App Designer
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Reporting: Custom Payroll Reporting, SQL-based data extraction
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.