Staff Accountant POST NUMBER: 454060
Vaco is hiring for a Staff Accountant opportunity in Mentor OH.
DIrect Hire, Onsite
Salary: 55-65,000/yr
Job Summary:
We are seeking a detail-oriented and experienced Staff Accountant / Payroll Administrator to join our accounting team. This multi-functional role is responsible for supporting general accounting tasks, processing union and non-union payroll, managing union reporting, and supporting customer billing functions. The ideal candidate will bring strong analytical skills, a high degree of accuracy, and a solid understanding of payroll, billing, and accounting best practices.
Key Responsibilities:
Accounting Duties:
- Prepare and post journal entries; maintain and reconcile general ledger accounts.
- Review month-end expenses for accuracy.
- Assist with month-end and year-end close procedures.
- Help with financial reports and assist with budgeting and forecasting.
- Assist with accounts payable and accounts receivable functions as needed.
Payroll Administration Duties:
- Process weekly union and non-union payroll accurately and timely.
- Maintain up-to-date employee records including new hires, terminations, pay changes, and deductions.
- Work with Paychex to ensure full compliance with federal, state, and local payroll laws and wage/hour regulations.
- Prepare and submit detailed union reports and online payments (e.g., health, pension, dues).
- Ensure compliance with collective bargaining agreements (CBAs).
- Reconcile payroll accounts and prepare payroll-related journal entries and accruals.
- Respond to payroll and union benefit-related inquiries from employees and union reps.
Billing Duties:
- Prepare and issue customer invoices.
- Collaborate with project managers and operations to ensure accurate billing and timely submission of invoices.
- Track and resolve billing discrepancies, credits, or adjustments.
- Monitor accounts receivable aging and assist with collections.
- Maintain accurate billing records and support month-end revenue recognition.
- Ensure compliance with client contract terms and billing requirements.
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- 2–4 years of accounting, payroll, and billing experience.
- Experience with union payroll processing and union benefit reporting is preferred.
- Proficiency in accounting and payroll software (SAGE 100 and Paychex preferred).
- Strong understanding of GAAP and payroll.
- Ability to interpret and apply collective bargaining agreements.
- High proficiency in Microsoft Excel and other Microsoft Office tools.
- Excellent attention to detail, organization, and time management.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.