Bookkeeper POST NUMBER: 455331
Bookkeeper – Logistics & Distribution
About the Role
Our client, a fast-growing logistics & distribution company, is seeking a detail-oriented Bookkeeper to manage day-to-day accounting and support high-volume operations across warehouses, carriers, and 3PL partners. The ideal candidate understands freight, carrier invoicing, 3PL billing, EDI flows, and sales/use tax in a multi-entity, multi-state environment.
Key Responsibilities
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Maintain the general ledger and record daily transactions (cash, A/P, A/R, credit cards).
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Process accounts payable: 3-way match to POs/receipts/BOLs, code to lanes/jobs, route approvals, schedule payments.
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Manage accounts receivable: generate EDI/B2B invoices (810s), apply cash, maintain aging, follow up on past-dues.
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Reconcile carrier and 3PL statements (accessorials, fuel surcharges, detention/demurrage); resolve discrepancies with Ops.
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Perform monthly bank and credit card reconciliations; research and clear reconciling items promptly.
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Prepare journal entries (freight and landed-cost accruals, prepaids, fixed assets) and maintain supporting schedules.
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Track in-transit inventory, receiving variances, and 3PL adjustments; assist with cycle counts/true-ups.
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Coordinate sales & use tax filings and nexus monitoring; assist with 1099 preparation.
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Support month-end close, KPI reporting (DSO, dispute rate, accessorial %), and audit PBC requests.
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Recommend process improvements to streamline billing, chargeback resolution, and reconciliations.
Qualifications
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Associate’s or Bachelor’s in Accounting/Finance (or equivalent experience).
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2–4 years bookkeeping/staff accounting; logistics, distribution, or 3PL experience strongly preferred.
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Proficiency with accounting/ERP (NetSuite, Sage Intacct, MS Dynamics, or similar) and Excel (lookups, pivots).
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Familiarity with TMS/WMS workflows (e.g., ShipStation, Extensiv, Manhattan, Blue Yonder) and EDI documents (850/810).
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Strong attention to detail, organization, and communication; comfortable partnering with Operations and Customer Success.
Nice to Have
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Experience with Bill.com, Concur/Expensify, Avalara/TaxJar.
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Multi-entity, multi-currency exposure; prior retail/wholesale chargeback reconciliation.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
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Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.