Cash Applications Specialist POST NUMBER: 455507
POSITION SUMMARY
We are seeking a Cash Application Specialist to join our client's growing finance team on a temporary basis. This role offers an exciting opportunity to work in a dynamic, fast-paced environment while contributing to the firm's continued growth and success. The position features a hybrid work arrangement with one day per week in the office, providing flexibility while maintaining team collaboration.
KEY RESPONSIBILITIES
Cash Application & Payment Processing
- Process and post various payment types including ACH transfers, wire transfers, credit card payments, and lockbox deposits
- Follow established procedures in accordance with firm policies and industry best practices
- Ensure accurate and timely posting of all receivables
- Perform client account adjustments including credit transfers, unapplied funds application, write-offs, and refunds
- Conduct thorough client account reconciliations
- Research and resolve unidentified funds using analytical and investigative techniques
- Maintain accurate client account records and documentation
- Respond to email inquiries with accuracy and professionalism
- Communicate effectively with internal teams, external clients, attorneys, and staff via phone, email, and in-person interactions
- Provide exceptional customer service while maintaining confidentiality standards
- Manage information systems including scanning and retrieving payment backup documentation
- Support month-end and year-end closing processes
- Work overtime, weekends, and holidays as needed during peak volume periods
- Complete special projects and additional duties as assigned
REQUIRED QUALIFICATIONS
Experience & Skills
- 2 years of accounts receivable and/or general accounting experience
- Strong attention to detail with excellent analytical and critical thinking abilities
- Ability to work independently with high accuracy in a fast-paced, confidential environment
- Professional demeanor with high integrity and ethical standards
- Excellent communication, interpersonal, problem-solving, and organizational skills
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Strong knowledge of accounting functions and computer applications
- Experience with cash application processes and payment systems
EDUCATION
- Bachelor's degree preferred, or equivalent relevant work experience
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.