Sr. AP Specialist POST NUMBER: 456091
Location: West Midtown, Atlanta, GA
On-site 4x/week (Monday–Thursday); Remote – Friday
Position Summary
Vaco is partnering with a dynamic franchise management company overseeing a portfolio of multi-site locations across Georgia. Our team is passionate about operational excellence, financial integrity, and supporting the growth of our partners. We are seeking a Sr. Accounts Payable Specialist to manage high-volume AP operations across our franchise network. This role is critical to ensuring timely and accurate processing of invoices, lease payments, and vendor transactions. The ideal candidate will bring deep expertise in AP workflows, a proactive mindset, commitment to growth and entrepreneurial mindset.
Key Responsibilities
- Process a high volume of invoices weekly across multiple franchise locations
- Manage lease payments and recurring vendor obligations for multi-site operations
- Reconcile AP accounts and resolve discrepancies with vendors and internal teams
- Maintain vendor records and ensure compliance with company and IRS standards
- Prepare and issue 1099s and support year-end audit processes
- Collaborate with accounting and operations teams to streamline AP procedures
- Monitor outstanding checks and ensure timely resolution of payment issues
- Support ACH, wire, and check payment processing with accuracy and timeliness
- Assist with system upgrades, automation initiatives, and process documentation
Qualifications
- 7-10 years of Accounts Payable experience, preferably in a multi-unit or franchise environment
- Strong understanding of lease payment structures and vendor management
- ERP Experience: (e.g., NetSuite, SAP, Oracle, or similar)
- Advanced Excel skills (Pivot Tables, V-Lookups, formulas, etc.)
- Excellent attention to detail and organizational skills
- Ability to work independently and manage competing priorities
- Strong communication skills and a collaborative mindset
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.