Office Clerk POST NUMBER: 456435
Vaco has partnered with a client in Crawfordsville, IN to hire a temporary Office Clerk. This person will work in an office located at an industrial construction site to support the plant operations and sales team. The role will provide administrative and customer support to position the teams for optimal performance.
This temporary contract will last approximately three months.
Schedule: Mon-Fri, 7am-4pm
Pay: $25/ hour, overtime eligible
Responsibilities:
- Responsible for all daily weighing and ticketing of trucks for the site
- Check and verify daily tickets for accuracy
- Responsible for all visitor check-ins, safety requirements for visitors and site-specific training for the site
- Scanning and filing daily tickets
- Reporting daily tonnage, number of loads shipped to your territory sales coordinator, also send to area managers as needed
- Responsible for updating and compiling daily CAPP report, submitting weekly/monthly to QC lab and plant manager for the site
- Assist in dispatching, scheduling haulers for daily loads for your site, as needed
- Assist sales coordinator and sales team in communicating quote information or entering quotes as instructed
- Support sales team as appropriate on any customer issues. Offer support on key jobs status. Function as the liaison between the sales, operations and other appropriate internal teams to ensure seamless operation.
- Provide regular communication between sales and operations team
- Assist plant manager in billing, invoicing, all reporting, ordering of parts/supplies, and site communications
- Process or serve as a backup to payroll reconciliation, submit as needed
- Assist the plant manager in tracking and reconciling company credit card
- Provide accurate and prompt response to all customer inquiries
- Handle all daily phone calls, office mailing, faxing, general office filing
- Possess outstanding organizational skills and attention to detail
- Demonstrated ability to maintain confidential information
- Strong ability to communicate with both internal and external individuals
- Ability to work under pressure and manage multiple projects, while supporting multiple sales professionals
- Proficient in Microsoft Office Suite of products
- Demonstrated ability to build relationship and work in a collaborative and team-based environment
- Must be comfortable working in an industrial plant environment
- Must be able to pass a 10 year criminal background check and drug screening.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.