AP Specialist POST NUMBER: 457178
Accounts Payable Specialist
Location: Bergen County, NJ (Onsite, with flexible start times)
Compensation: $70,000 – $80,000 annually (depending on experience)
Employment Type: Permanent (open to temp-to-perm)
About the Company
We are partnering with a small, family-owned construction company in Bergen County seeking a hands-on Accounts Payable Specialist to join their close-knit team. This is a collaborative, family-oriented environment where personality and cultural fit are just as important as technical skills.
About the Role
This is a standalone AP role managing the function from end-to-end. The ideal candidate will be independent, detail-oriented, and deadline-driven — someone who can take ownership of the department without requiring heavy oversight. Construction industry experience and familiarity with job costing are highly preferred.
Key Responsibilities
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Process AP invoices with 3-way match (packing slips, invoices, and POs).
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Manage vendor relationships, check runs, and recurring payments.
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Perform GL account reconciliations to ensure accuracy of coded invoices.
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Handle intercompany transactions and statement reconciliations.
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Support month-end close by meeting deadlines and ensuring accuracy.
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Confirm acknowledgements and receipts for all AP activities.
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Collaborate with the Controller and AP team to maintain smooth operations.
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Assist with ad-hoc AP and accounting duties as needed.
Qualifications
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3 years of AP experience; construction industry background strongly preferred.
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Experience with job costing and reconciliation.
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Strong attention to detail and ability to work independently.
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Proficiency in Microsoft Excel; experience with Sage 100 and Timberland is a strong plus.
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Excellent communication and organizational skills.
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Team-oriented personality; ability to thrive in a family-style, small office environment.
Schedule & Environment
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5 days onsite (parking available).
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Flexible start times: 7–3, 8–4, or 9–5 (team typically works 8:30–4:30).
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Small office team; collaborative and family-oriented culture.
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Weekly team lunches provided by ownership.
Why Join?
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Opportunity to own the AP function and make an immediate impact.
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Supportive, close-knit team environment.
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Stable, family-run business with a long-standing presence in the construction industry.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.