Accounts Payable Specialist in Boston, MA at Vaco

Date Posted: 9/23/2022

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Boston, MA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    9/23/2022
  • Job ID:
    ACCOU35915

Job Description

VACO - Boston has partnered with our client seeking an Accounts Payable Specialist.

As an Accounts Payable Specialist be an integral part of the Corporate Accounts Payable Department responsible for processing invoices weekly via multiple sources.

The candidate should be able to analyze expenses, assign payments to proper locations, work with vendors to resolve past due invoices and reconcile monthly vendor statements insuring accounts remain in good standing.

Responsiblities

  • Review and process all invoices in accordance with company policy, and SOX requirements.
  • Pay vendors bi-weekly, schedule, and prepare checks.
  • Work with management team and vendors to resolve purchase order, contract, invoice, payment, or document discrepancies.
  • Ensure credits are received for all outstanding memos.
  • Analyze and resolve complex issues.
  • Research and investigate returned checks, request stop payments, or purchase order amendments.
  • Process and pay employee expenses after verification of compliance and adequate support has been provided.
  • Review, sort and distribute incoming mail.
  • Perform accurate and manual entry of invoices as needed.
  • Verify and reconcile monthly vendor statements to ensure assigned accounts remain in good standing.
  • Respond to internal and external customer and vendor inquiries in a timely and professional manner.
  • Assist to the continuous improvement of the payment process, to streamline processes and maximize efficiencies.
  • Ability to consistently meet deadlines.

Experience:

  • 4-6 years of full cycle Accounts Payable experience.
  • 2-4 years of experience processing invoices via an OCR tool.
  • Experience with two and three-way match programs helpful.
  • Previous experience with P2P preferred.
  • Proficient MC Office skills, able to use excel specifically, to create reports to obtain, manipulate and or track data, apply filters, and use macros.
  • Willingness and desire to contribute to continuous improvement.
  • PeopleSoft Financial application experience preferred.
  • Ability to multitask, work under pressure and meet deadlines.
  • Strong organizational skills, accuracy, attention to detail and follow through are required.
  • Strong listening, verbal, and written communication skills.
  • Experience with administration of Corporate Credit Card Programs helpful, but not required.