Purchasing & Accounts Payable Clerk in Memphis, TN at Vaco

Date Posted: 4/14/2021

Job Snapshot

  • Employee Type:
  • Location:
    Memphis, TN
  • Job Type:
  • Experience:
    At least 1 year(s)
  • Date Posted:
  • Job ID:

Job Description

Purchasing & Accounts Payable Clerk
Contract to Hire

Purchasing & Accounts Payable Clerk performs all aspects of purchasing for the company and for managing the inventory, distribution, and control of those items.
The Clerk must identify the products that are to be purchased, identify the most appropriate supplier for the products, confirm all aspects of pricing, confirm all deliveries, and maintain an inventory control database.
The Clerk also assists the Accounting Manager as needed and reports to the Accounting Manager and to the President.

Responsibilities & Duties:
The Purchasing & Accounts Payable Clerk's primary duties include but are not limited to:
Work with company department managers to determine purchasing needs and requirements for production and office products
Identify the most appropriate supplier for the designated product, determine availability, perform comparative pricing and negotiate to price, confirm the quality of products, and establish delivery requirements/timelines
Perform all purchasing functions, such as issuing purchase orders (POs), pricing verification, payment authorization, submitting final invoices to Accounts Payable
Input and maintain an online database of all products; maintains daily inventory updates and all changes are completed on the day they occurred.
Identify and resolve all issues related to product quality, pricing, delivery, utilization, loss
Process material returns immediately, as necessary.
Perform inventory cycle counts, spot counts, and month-end reconciliation process; research any variances and authorize appropriate inventory adjustments
Update company on any new products that may be more efficient or cost-effective, obsolete products, product trends
Conduct and records audit of inventory, adjustments, and other metrics and prepare monthly/ quarterly/ annual reports of findings to management.
Attend weekly and monthly Management Team meetings as needing
Compile and submit monthly Inventory reports to the Accounting Manager.
Enters vendor invoices in Quickbooks under the direction of the Accounting Manager

At least 1-2 years of experience in either Purchasing, Inventory or Accounting
1-2 years of experience and proficiency in database management, analyzing and reporting data regarding inventory issues, problem identification, and resolution, and ability to generate clear/concise reports indicating key issues to management/ department heads.
Strong organizational skills, ability to multi-task, and ability to exercise independent judgment and problem-solving.
Demonstrated ability to work independently and reliably without constant supervision.
Excellent communication skills, both in an oral and written medium

Graduation from accredited high school; some college desirable
Must be dependable, punctual and able to follow a structured schedule of tasks, and be able to prioritize those tasks.
Demonstrated proficiency in Microsoft Office applications, particularly Excel;
Dental experience is a plus
Ability to lift at least 50lbs