Purchasing Manager in Redlands, CA at Vaco

Date Posted: 11/22/2021

Job Snapshot

  • Employee Type:
  • Location:
    Redlands, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

1. Know and comply with company policies and procedures.

2. Manage purchasing team to meet organizational goals. Ensure the Team has the knowledge and understating to complete assigned tasks.

Team tasks consist of:

a. Manages the shared email, sends material orders to the warehouse, generate the pick tickets for the warehouse to pull material or fabrication to stage for shipping

b. Get quotes and select vendor based on lowest price or risk for the following; Pipe, valves and fitting, Fixtures and Equipment, Rock, sand and concrete, Equipment rental, Will Calls

c. Receiving of packing slip and log what has been received, also responsible to get backorders and Return Good Authorizations.

d. Project Accounts Payable enter invoicing for items that have been received. If not received or pricing errors, the invoice gets escalated to management to be corrected. Also, process credits.

e. Dispatch works to route trucks to meet the order needs. Calls all recipients to verify they are ready for delivery.

f. Driver routing of Bobtail, 45ft Flat Deck, Heavy Equipment Hauler, and other delivery needs

g. Warehouse tasks such as shipping, receiving, order pulling, stocking shelves, unloading returned goods from the project, and staging material.

3. Manager specific duties:

a. Ensure the Team is united and working as one.

b. Inventory management of incoming and outgoing material. Stock on hand and reorder points. Stock is located at multiple warehouses.

c. Thoroughly understand list pricing, multipliers, pricing agreements, rebates. Load prices into Viewpoint Construction Software. Manage expiration dates and update when expiring. Notify the owner of significant price changes.

d. Review monthly statements to ensure company processes have been complete and there are no outstanding invoices. The timely process allows us to take an early pay discount and keep vendors satisfied with doing business with us.

e. Tax rates and exemptions- oversee the purchase order process to ensure the proper tax authority is set and or excluded on tax-exempt projects

f. Ensure the company is meeting the expectation on all PO's submitted including; price, delivery date and if the price has an expiration date that we 1) notify the Project Manager of potential increase 2) take delivery and store in our warehouse

g. Maintain and create exceptional vendor relations for materials such as; pipe, valves, fittings, fixtures, equipment, rock, sand, concrete, equipment rentals. Manage pricing and payment terms in Viewpoint.

h. Provide pricing update to estimating.

4. We process about an average of 25-50 orders per day. We are looking for someone with experience managing a high volume of daily orders while maintaining accuracy at all times.

5. Our company Project Managers source their own fixtures and equipment pricing for submittals and buyouts on every project. The Purchasing department is responsible to process material orders and ensuring accurate delivery.

6. Provide material information to the project team as requested.

7. Ability to improve workflow and update policy and procedures. Our company is growing and that requires constant review of our standards to ensure a highly effective process

8. Position requires an extremely high level of detail at a fast pace.

9. This list is not intended to be complete, tasks may be added or removed as workflows improve or change.

Education: Associate or bachelor's degree a plus