Senior Administrative Assistant in Memphis, TN at Vaco

Date Posted: 6/11/2021

Job Snapshot

  • Employee Type:
  • Location:
    Memphis, TN
  • Job Type:
  • Experience:
    At least 5 year(s)
  • Date Posted:
  • Job ID:

Job Description

Excellent Direct Hire Opportunity!

Primary Responsibilities:
* Gathers and reviews new associate records in HR system of record to ensure completeness and accuracy. Follows up on incomplete records and transactions.
* Coordinates all pre-hire tasks and transactions for newly-hired associates (e.g., I-9, E-Verify) and other on-boarding tasks..
* Reviews and processes employee transactions within HR system of record including, but not limited to, new hires, transfers, job changes, pay changes, employee data and/or status changes, and terminations.
* Generates reports from HR system of record for auditing data and processing transactions.
* Performs customer service functions by answering employee requests and questions.
* Provides support for unemployment claims processing including, but not limited to, researching and summarizing data for claims administration in coordination with Employee Relations as needed.
* Provides general administrative support (e.g., preparing correspondence, document scanning/copying, mail processing) as needed.
* Maintains confidentiality and integrity of sensitive HR and employee data and information.
* Prepares and maintains files for employee record-keeping. Ensures separate employee files are maintained for medical, EEOC, etc. Organizes, researches, audits and archives as necessary.
* Performs monthly bookkeeping and financial reporting
* Manages social media accounts
* Performs other related duties as assigned to meet the needs of the business including general administrative assistance for the President and the Business Administration Manager

Job Requirements
* 5+ Years related experience
* Bachelor degree preferred
* Proven work experience as an Administrative Coordinator, Human Resources Assistant or similar role
* Superior problem-solving ability and analytical skills
* Ability to work well with all levels of internal management and staff, outside clients and vendors
* Sensitivity to confidential matters
* Strong mathematical sills
* QuickBooks experience highly preferred