Senior Payroll Administrator in Irvine, CA at Vaco

Date Posted: 6/12/2019

Job Snapshot

  • Employee Type:
  • Location:
    Irvine, CA
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
  • Job ID:

Job Description

Payroll professionals, are you looking to move your career forward with some of the nation's top companies? Let Vaco serve as your advocate in presenting you to clients who are looking for Payroll Coordinators. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.

From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you have a strong finance background and are ready for a rewarding new challenge, let Vaco help you to make it happen. Apply today!

In this position, you will be responsible for a multi-state weekly and semi-monthly payroll for over 100 employees. This position reports to the Accounting Manager.

Your daily duties and responsibilities in this role will generally include:

  • Performs all aspects of payroll administration including primary liaison responsibilities with the external payroll service provider.
  • Prepares, analyzes and transmits payroll data to the payroll service provider electronically.
  • Performs complex queries and researches and responds to complex inquiries related to the payroll tax, benefits and payroll operations.
  • Compiles payroll data and statistics for the calculation of payroll and performs complex analysis.
  • Prepares salary and benefit information for annual tax return (Form 990) and schedules required byauditors for year-end audit.
  • Reconciles all payroll G/L accounts timely and accurately.
  • Works collaboratively with Human Resources to update employee payroll information including new employees, change of status employees, and employee terminations.
  • Monitors other employee benefit deductions.
  • Maintains all vacation, sick, and personal time off accruals.
  • Provides assistance as necessary for all internal and external audits related to payroll.
  • Communicates with outside vendors regarding payroll operations


  • 5+ years of experience in payroll administration
  • Experience with ADP Workforce Now required
  • Bachelor's degree in accounting, business or relevant field
  • Strong analytical skills, with the ability to exercise good judgment and make decisions based on accurate and timely analysis.
  • Understanding of basic accounting principles and solid financial acumen.
  • Able to function independently while operating effectively within a team environment.
  • Proficiency in Microsoft Office (Word, Excel).
  • Demonstrated ability to manage highly confidential information.
  • Working knowledge of State and Federal regulations and laws pertaining to payroll