AP Specialist POST NUMBER: 457681
Our client is looking for an AP Specialist to join their team on a direct hire basis. This position will manage all invoice processing vendor management, assist with audits, etc.
Responsibilities:
- Process vendor invoices accurately and efficiently, including coding, data entry, and obtaining necessary approvals.
- Verify that invoices are accurate and match purchase orders and receiving documents.
- Reconcile vendor statements and resolve any discrepancies or issues in a timely manner.
- Ensure all payments are processed per company policies and procedures.
- Maintain vendor accounts, including updating vendor information and resolving any outstanding issues.
- Prepare and review accounts payable aging reports to ensure timely payment and proper cash flow management.
- Assist with month-end closing activities, including account reconciliations, journal entries and accruals.
- Collaborate with internal departments to resolve invoicing discrepancies and ensure accurate financial reporting.
- Respond to vendor inquiries and resolve any billing or payment issues promptly and professionally.
- Assist with audits by providing supporting documentation and responding to auditor inquiries.
- Assist with process improvements as needed.
Qualifications:
- Bachelor's degree in accounting, finance, or a related field preferred
- 1-2 years of experience in accounts payable or general accounting.
- Knowledge of accounting principles and practices, preferably with experience in accounts payable processes.
- Proficiency in accounting software (e.g., NetSuite, SAP, Oracle) and Microsoft Excel.
- Strong attention to detail and accuracy in data entry and financial record-keeping.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication and interpersonal skills, with the ability to work effectively with vendors and internal stakeholders.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Commitment to maintaining confidentiality and integrity in handling financial information.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.