Payroll Specialist/HR Generalist POST NUMBER: 457682
We are looking for a motivated Payroll Specialist/HR Generalist to join our team in Fullerton. This role will focus primarily on payroll (about 60–70%) with additional responsibilities in HR (30–40%). It’s an excellent opportunity for someone who wants to grow in both areas, with mentorship and support toward obtaining a PHR certification.
Key Responsibilities
Payroll (Primary Focus)
- Process weekly payroll and ensure compliance with recordkeeping requirements.
- Manage pay increases, 401k changes, garnishments, and support notices.
- Handle verifications of employment, unemployment audits, and state requests.
- Complete disability and family leave forms.
- Maintain year-end benefit deduction uploads and payroll updates.
- Support payroll automation initiatives.
- Prepare offer letters and conduct new hire orientations.
- Maintain personnel files (electronic and paper).
- Ensure I-9 compliance and enter employee data into payroll/benefits systems.
- Coordinate occasional travel for new hires.
- Manage DMV pull notice program and insurance broker communications.
- Support terminations and maintain certifications.
- Assist with open enrollment and renewal discussions.
- Audit invoices, resolve claims, and ensure ACA compliance.
- Communicate benefits to employees and support enrollment.
- Administer leave of absence, COBRA, and disability processes.
- Participate in safety and claims management meetings.
- Enforce policies and respond to employee inquiries.
- Support 401k transactions (loans, withdrawals, terminations).
- Assist with final paychecks and exit interviews when needed.
- Maintain and update HR SOPs.
- 2 years of experience in payroll and/or HR administration (ADP Workforce Now strongly preferred).
- Solid knowledge of federal and state employment laws and payroll compliance.
- Strong attention to detail, organizational skills, and problem-solving ability.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal and communication skills across all levels of the organization.
- Interest in pursuing (or currently working toward) a PHR certification — training and support provided.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.