Assistant Practice Manager POST NUMBER: 458593
Assistant Practice Manager – Medical Spa
Location: Nashville, TN (split between Belle Meade & East Nashville locations)
Schedule: 32–38 hours per week | 4–5 days per week
Pay: Based on experience (hourly)
Employment Type: Full-time, Permanent
About the Opportunity
A well-established medical spa with over 20 years in business is seeking an Assistant Practice Manager to support daily operations and provide leadership to a talented front desk and patient care team. This role offers an excellent opportunity for an experienced manager with a background in medical spa, dermatology, or aesthetic practices who values teamwork, professionalism, and patient-centered service.
You’ll work closely with the Practice Manager to ensure smooth operations, support staff performance, and help maintain the exceptional patient experience the practice is known for.
Key Responsibilities
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Supervise and coach front desk staff to deliver excellent patient service
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Assist with scheduling, patient flow, and daily operations
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Handle patient concerns with professionalism and discretion
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Participate in recruiting, interviewing, and onboarding new team members
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Support retention programs and staff recognition efforts
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Maintain office procedures, policies, and documentation
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Assist with inventory management, purchasing, and vendor coordination
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Ensure compliance with operational and financial procedures
Qualifications
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2–3 years of management experience in a medical spa, dermatology, plastic surgery, or dental setting required
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Recruiting and interviewing experience required
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Strong communication, coaching, and leadership skills
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Knowledge of patient scheduling and front office operations
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Proficient in Microsoft Office Suite
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Experience with Zenoti or similar EMR/med spa software preferred
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High school diploma or equivalent required; bachelor’s degree preferred
Ideal Candidate
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Dependable, organized, and professional
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Patient-focused with strong leadership presence
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Comfortable working in a dynamic, fast-paced environment
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Able to manage multiple priorities and provide consistent team support
Benefits
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Healthcare, dental, and vision insurance (employer contributes to healthcare costs)
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401(k) with 4% company match after one year
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Paid time off and holiday pay:
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1 week after 1 year
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2 weeks after 2 years
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3 weeks after 5 years
Employee service and product discounts after 90 days
Quarterly team events, annual holiday party, and occasional retreats
Recognition gifts for long-term tenure
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.