Payroll Assistant - 18 Month Contract POST NUMBER: 462091
About the Opportunity
Payroll Administration
- Assists the Payroll Administrator and Manager with all payroll-related tasks; ensures employee pay rates and pay retroactivity are accurate and processed on a timely basis.
- Ensures payroll deadlines are met, and information is submitted in a timely manner so that employees receive their pay and penalties are avoided.
- Processes correction forms and makes any necessary adjustments to payroll.
- Assists with and oversees payroll audit and CRA correspondence, as needed.
- Provides information required to complete payroll-related forms and remittances including Employer’s Confirmation of Income (OCF-2) and Long-Term Disability forms.
- Ensures all necessary banking/tax information received every pay period are processed in the payroll system.
- Assists employees with any pay-related inquiries/tickets.
- Provides payroll provider with updated banking information, tax forms, and any additional information requested.
- Resolves employee questions and concerns regarding their pay through investigation of payroll documents and other relevant data.
General Administration
- Prepares ad hoc reports and cheque requisitions which have been requested/approved by manager.
- Provides assistance to Accounting, recording and reconciling monthly Loblaws statement receipts.
- Assists Manager with other finance-related matters as required.
- Monitors and track employees contacting payroll to continue their benefits on leave; provides updates to Human Resources as necessary.
- Provides assistance to employees encountering difficulties accessing their pay statements from software.
KEY RELATIONSHIPS
- Staff: Processes payroll and exceptions; responds to inquiries from employees regarding their pay.
- Payroll Provider: Ensures payroll is processed accurately and in a timely manner; communicates regarding any issues or problems so they can be resolved.
About You
Education & Training
- College diploma in Business Administration, Human Resources, or a related discipline.
- Experience
- Minimum 1 – 3 years of previous experience running full-cycle payroll
Technical Skills & Knowledge
- Intermediate knowledge of computer software such as Microsoft Office (e.g., Word, Excel, Outlook).
- Basic level of knowledge of payroll systems
- Strong customer service skills.
- Demonstrated ability to work in a fast-paced environment.
- Strong data entry and problem-solving skills.
- Detail oriented and meticulous.
Working Hours & Work Environment
- Position requires occasional work hours (evenings and weekends) outside the standard Monday to Friday work week on an as-needed basis.
- Extensive computer and telephone use.
Sensory and Physical Effort
- Occasional moderate sensory demands (e.g., data entry, investigating payroll errors, processing and checking correction forms).
- Occasional moderate physical demands (e.g., extensive keyboarding, archiving large volume of financial documents, shredding documents)
Salary Range
$24 - $25 per hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 462091
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.