Senior People & Culture Business Partner - 12 Month Contract POST NUMBER: 462279
Recruitment and Selection
- Develop effective recruiting plans and strategies.
- Lead the full-cycle recruitment and selection process. This includes creating or updating job descriptions in collaboration with the managers. Posting internally and externally as well as sourcing, screening, shortlisting, interviewing, developing interview guides, and supporting managers on the selection of the ideal candidate.
- Recommend appropriate starting salary, prepare offers, contracts, or agreements, provide rationale for approvals, and manage the approval process.
- Make offers to potential candidates, negotiating where required and managing the acceptance process.
- Coach hiring managers as required in the interview and evaluation process.
- Arrange and/or administer reference checks and background checking process.
- Partner and manage external recruitment partners.
- Maintain a DEI lens through every recruitment process and recommend changes if gaps are identified.
- Support the administration of the recruitment budget.
- Provide consistent, open, and effective communication to support staff and managers with all HR-related needs.
- Foster a positive workplace environment committed to diversity, equity, and inclusion. and promote a high level of employee engagement.
- Provide advice and coach people managers and employees on HR related matters, programs, policies, procedures, and tools. Support the interpretation and application of policy as required and recommend relevant action if policies are not being followed.
- Support development, effective implementation, and updating of HR policies, performance evaluation framework, and other programs and procedures, ensuring compliance with legal and regulatory (internal and external) frameworks and policies.
- Monitor the midyear and annual performance evaluation process. Provide support to people managers with performance management, talent development, and succession planning.
- Provide advice to managers about the steps in performance management and counsel managers on employment issues, including development or performance action plans.
- Implement and recommend employee relations practices and initiatives to ensure a positive employer-employee relationship.
- Support the development, updating, and implementation of the organization’s Diversity, Equity, and Inclusion action plans.
- Support effective processes or investigations when employee complaints or concerns are brought forth.
- Develop and maintain effective orientation, onboarding of new staff, and offboarding processes and procedures.
- working collaboratively with the communications team to support internal communications.
- Support or lead people and culture-related initiatives and projects
- Support and provide recommendations on compensation and annual merit pay awards.
- Participate as a member of the Job Evaluation Committee and maintain the job evaluation register and templates.
- Maintain and consistently support managers in updating or developing job descriptions to ensure they capture the role and business requirements.
- Assist in the completion and participation of external compensation surveys.
- Support the development and implementation of learning and training policies, processes, and programs that foster a culture of continuous learning and development.
- Assist managers, employees, or team learning and development plans, including supporting the selection and contracting of external training providers and consultants.
- Coordinate health, safety, and wellness initiatives
- Assist with the development and monitoring of the training budget.
- Participate in the development of departmental goals and objectives and ensure they are aligned with the client’s strategic business objectives.
- Lead and/or represent the people & culture team on various projects, assignments, committees, and/or working groups, ensuring human resources perspectives are effectively integrated into outcomes
- Support the CFAO and Director, People & Culture in developing and executing the annual work plan, aligning project and operational activities with strategic human resources objectives
- Proactively identify and manage dependencies between projects and deliverables, ensuring coordinated progress, timely completion, and appropriate status reporting to the CFAO and Director, People & Culture
- Support and lead project management best practices within the finance and administration department, enhancing efficiency and consistency in business operations
- Maintain HR performance metrics and other data required for internal and external reporting.
- Preparing any internal letters required, for example, letters of employment, promotion letters, and salary adjustments letters.
- Maintain employee personnel files for full employee lifecycle ensuring compliance with legal and organizational requirements.
- Assist with development and implementation of employee surveys as well as manage employee engagement survey platform.
- Provide back up for payroll, benefits and pension administration.
- Other duties as assigned.
About You
- Four to six years of experience
- Knowledge of all applicable Ontario employment laws, including Employment Standards,
- Human Rights and Accessibility for Ontarians with Disabilities (AODA) is required.
- Other Knowledge, Skills, Abilities, or Certifications
- An effective team player with a positive and collaborative approach to working with colleagues within a fast-paced team environment.
- Strong work ethic, sense of responsibility and confidentiality, with the ability to work independently.
- Adaptable to an environment of continuous change with an ability to pivot promptly.
- Ability to effectively support employees, develop strong relationships with managers with a solution-oriented approach, and strengthen the bond between them.
- Excellent client service and interpersonal skills
- Strong written communication skills
- Ability to produce high-quality work with attention to detail while managing competing demands and tight timelines.
- Excellent organizational, planning, and time management skills, including the ability to multitask, be flexible, and move from one priority to another, while maintaining a high level of accuracy.
- Ability to prioritize and recognize the significance of unusual or urgent situations.
- Abreast with current HR trends, best practices, and legislative updates · Strong analytical skills · Ability to use discretion, judgment, and tact in handling sensitive information or situations. · Advanced proficiency in Microsoft Office Suite
Salary Range
$100,000 - $120,000 /year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #462279.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.