HR Assistant POST NUMBER: 462412
HR Assistant
Location: Great Neck, NY
Schedule: 5 days onsite (potential for 1–2 hybrid days after 90 days based on performance)
Salary: $60,000–$65,000 (targeting $60K)
Reports to: HR Manager
Our client, a well-established professional services firm, is seeking a polished and detail-oriented HR Assistant to join their Human Resources team. This is an excellent opportunity for someone early in their HR career who wants hands-on generalist exposure across payroll, benefits, onboarding, employee support, and internal communications. The ideal candidate has 1–2 years of HR experience, strong system skills, and a professional, confident presence.
Responsibilities
• Support daily HR operations and serve as a resource for employee inquiries
• Maintain HRIS records, personnel files, and employee data
• Assist with payroll processing, overtime tracking, and timekeeping audits
• Coordinate onboarding, new-hire paperwork, and system access
• Assist with benefits administration, including reconciliations and vendor communication
• Prepare employee announcements, birthday/anniversary messages, and internal updates
• Support employee culture initiatives, events, and general HR communications
• Track performance evaluations, training, and leave-related documentation
• Provide administrative support including reporting, calendaring, and file management
• Ensure compliance with firm policies and employment regulations
• Perform additional duties to support the HR Manager and broader team
Qualifications
• 1–2 years of HR experience (any HR function; not looking for someone exclusively recruiting-focused)
• Strong proficiency in Microsoft Word, Excel, and HRIS systems
• Professional, polished communication skills and strong interpersonal presence
• Highly organized with strong attention to detail
• Ability to manage sensitive information with discretion
• Comfortable in a fast-paced, highly professional environment
• Bachelor’s degree preferred
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.