Legal Assistant/ Legal Administrative Assistant POST NUMBER: 463225
PERM
4 days onsite Fridays work from home
Salary: $80,000-$110,000
Location: Boston, MA 02109
A leading international law firm is seeking a dedicated Legal/Professional Assistant to join its fast-paced Litigation team in the Boston office. This critical role provides specialized administrative and secretarial support while serving as a key liaison between attorneys, clients, and firm leadership.
The ideal candidate is a proactive problem-solver with strong experience in legal file management, document preparation, and financial administration.
Key Responsibilities
Litigation & Document Support
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Draft, proofread, and edit complex legal documents, correspondence, and memoranda from a variety of sources (electronic drafts, handwritten notes, dictation), ensuring accuracy, proper formatting, and adherence to firm standards.
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Manage attorney calendars, inboxes, contacts, and incoming electronic files (court filings, faxes), taking appropriate action and routing materials as needed.
File & Records Compliance
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Maintain strict compliance with the firm’s Client File Maintenance policies for both physical and electronic records.
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Oversee the full lifecycle of files: ensure electronic materials (emails, documents) are properly stored in iManage; barcode, label, and close physical files in accordance with Records policies.
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Partner with attorneys to leverage technology and support a more efficient, paper-reduced environment.
Administrative & Financial Operations
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Coordinate complex meeting logistics, including room reservations, equipment needs, catering, and travel arrangements.
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Prepare and submit accurate manual and electronic expense reports and payment requests, ensuring appropriate coding and adherence to firm and client guidelines.
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Manage daily attorney time entries in iTimekeep and review pre-bills for correct matter allocation.
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Provide professional phone coverage and respond promptly to client inquiries.
Technology & Team Support
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Expand and apply technical expertise, offering training and support to attorneys and staff on new tools and technologies to improve workflow efficiency.
Qualifications
Experience:
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Minimum of three years of legal secretarial or equivalent experience required; prior law firm experience strongly preferred.
Technical Skills:
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Strong proficiency in Microsoft Office and PDF applications.
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Thorough understanding of legal industry software (document management, calendaring, time entry).
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Experience with iManage and similar firm platforms is highly preferred.
Aptitude:
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Excellent word processing skills, strong familiarity with legal terminology, and the ability to manage high-volume workloads with exceptional attention to detail.
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Basic accounting skills for time entry and expense reporting are preferred.
Education:
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High school diploma or equivalent required; bachelor’s degree preferred.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.