Payroll Specialist POST NUMBER: 401326
Our client is looking for a Payroll Specialist with payroll systems experience to join their team.
Responsibilities
- Manage all pay period payroll functions related to analysis, input, and reconciliation of time keeping, new hires, terminations, salary changes, promotions, manual checks, deductions and bonus payouts
- Review and confirm employee changes including federal, state and local tax set-up, direct deposit information, voluntary employee benefit contributions, mandated garnishments, and other deductions
- Review reconciliations and pay period funding related to the 401(k) plan and HSA employee and employer contributions
- Responsible for periodic reconciliations of all payroll tax liabilities paid by the employer and the third party payroll tax administrator, employer and employee 401(k) plan contributions, employer pension contributions, employer granted stock transactions, and employee stock purchase plan status and contributions
- Register entities in all appropriate payroll related tax jurisdictions and ensure that all jurisdictions are correctly set-up with the third party payroll tax administrator; work with the third party payroll tax administrator to resolve payroll tax notices
- Manage all quarter-end payroll activities including reconciliation
- Respond to escalated employee questions and issues regarding payroll matters including timekeeping and paychecks
- Work with internal groups, including GL accounting and Human Resources, to ensure periodic payrolls are processed, reconciled, and recorded accurately
- Keep current on changes to federal, state, and local payroll related laws and regulations
- As required, participate in improvements, upgrades, and testing of payroll and time tracking systems; may also work on special projects as necessary
- 3 years of advanced payroll experience with an payroll system including Workday, Ceridian, UKG, ADP, etc.
- Strong knowledge of and experience working with multi-state practices and laws pertaining to payroll tax, wage and hour laws
- Strong mathematical and analytical abilities
- Problem solving and decision-making ability
- Ability to thrive in a deadline driven environment
- Advanced Excel skills
- Strong communication, collaboration and interpersonal skills necessary to effectively interface with and influence internal/external contacts
- Proven ability to work efficiently with minimal supervision
WHY VACO?
We have direct relationships with hiring managers, so you can expect that we proactively market your skill-set to prospective clients that we mutually agree make sense—promoting your strengths to our client relationships.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.