Office Manager POST NUMBER: 463591
Office Manager
Location: Van Nuys, CA (relocating to Valencia, CA in Q1 2026)
Schedule: Fully Onsite
Pay: $35–$38/hr
Type: Temp-to-Hire
Industry: Construction (recent experience required)
About the Opportunity
We are working with a client in the Construction industry who is seeking a proactive, highly organized Office Manager to support daily operations for a growing construction-focused organization. This role will serve as the central administrative anchor for the Van Nuys headquarters (with an upcoming move to Valencia) and will ensure smooth office operations, consistent cross-team support, and strong organizational systems.
Recent Office Manager experience within the construction industry is required.
Key Responsibilities
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Oversee daily office operations (supplies, facilities, filing, vendor management), support meetings/events, act as the main onsite contact, and lead the office relocation to Valencia.
Provide cross-team administrative support, including mail processing, updating trackers, maintaining documents, and assisting with light accounting tasks such as routing inquiries and reconciling receipts.
Support HR workflows including onboarding logistics, equipment setup, workspace planning, timekeeping compliance, and maintaining staff directories.
Create and maintain SOPs, checklists, and compliance documents; track licenses, permits, insurance renewals, and multi-entity documentation.
Act as the central coordination point for incoming requests, cross-department communication, weekly administrative updates, and IT-related support needs.
Required Qualifications
- 5 years of Office Manager or administrative support experience.
- Recent experience as an Office Manager within the construction, trades, or solar industry is a must.
- Strong organizational skills with excellent attention to detail.
- Comfortable working in a fast-paced, growing environment.
- Proficient with Google Workspace, Microsoft Office, and cloud-based tools.
- Professional communication across all levels of the organization.
- Proactive, adaptable, and able to manage multiple workstreams.
Preferred Qualifications
- Experience supporting accounting or project management teams.
- Familiarity with ERP/CRM systems (e.g., NetSuite, HubSpot).
- Experience managing multi-entity documentation, contracts, or legal files.
- Exposure to HR onboarding or people operations tasks.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
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Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
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Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.