AR Specialist POST NUMBER: 464329
Accounts Receivable (AR) Specialist – Job Description
Summary:
The Accounts Receivable Specialist is responsible for managing the full-cycle accounts receivable process, ensuring timely and accurate billing, customer payments, and account reconciliation. This role supports the finance team by maintaining accurate records, resolving discrepancies, and delivering exceptional customer service to internal and external stakeholders.
Key Responsibilities:
-
Prepare and issue invoices accurately and on time.
-
Process customer payments (ACH, wire, check, credit card) and apply them to accounts.
-
Monitor aging reports and follow up on overdue accounts.
-
Reconcile customer accounts and investigate payment discrepancies.
-
Maintain detailed and organized AR files and documentation.
-
Respond to customer inquiries regarding invoices, statements, and account balances.
-
Assist with month-end closing activities including reporting and reconciliations.
-
Support collections efforts by coordinating with customers and internal teams.
-
Ensure compliance with company policies, accounting standards, and audit requirements.
-
Identify process improvement opportunities within the AR workflow.
Qualifications:
-
Associate’s degree in Accounting, Finance, or related field
-
1–3 years of accounts receivable or general accounting experience.
-
Strong understanding of accounting principles and AR processes.
-
Proficiency in accounting software (e.g., SAP, NetSuite, QuickBooks, Oracle).
-
Advanced Excel skills (pivot tables, v-lookups, formulas).
-
Strong communication and customer service skills.
-
High attention to detail and accuracy.
-
Ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
Preferred Skills:
-
Experience with cash applications and collections.
-
Familiarity with billing portals and EDI invoicing.
-
Knowledge of ERP systems and automated AR tools.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.