Finance Coordinator POST NUMBER: 465125
Finance/Gift Processing Coordinator
Location: El Segundo, CA - This role is fully onsite, temporary for up to 6months.
The Short & Sweet Version
If you love clean data, balanced numbers, and the quiet satisfaction of knowing everything is exactly where it should be—this role might be your happy place. Some that comes from the banking or non-profit industry is a plus.
As our Finance Coordinator, you’ll be the behind-the-scenes hero who ensures donations are accurately recorded, coded, and reconciled so our mission can keep moving forward. You’ll work closely with Finance, Data, Development, and Community Engagement teams (plus our external partners) to keep our systems humming and our donors well cared for.
What You’ll Be Doing (a.k.a. Your Superpowers)
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Enter and process ACH, online, matching, tribute, and PurpleStride gifts into our CRM (Salesforce), ensuring accuracy every step of the way
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Review, commit, and adjust gifts as needed—because details matter
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Handle refunds, chargebacks, reverse chargebacks, and gift adjustments for online donations
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Import vendor files, lookup files, and transaction disbursements to maintain strong data integrity
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Apply appropriate coding to gifts to support reporting and organizational insights
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Keep donor records up to date and sparkling clean
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Partner with Development and Community Engagement to ensure gift coding supports reporting needs
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Assist with monthly revenue accruals, reconciliations, journal entries, and financial inquiries
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Support reconciliation of online donation platforms and CRM-related accounts
What We’re Looking For -
Bachelor’s degree in Finance, Accounting, Business, Data Systems, or a related field (or equivalent experience)
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1 year of relevant experience (nonprofit experience is a big plus!)
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Hands-on experience with Salesforce, Blackbaud, Raiser’s Edge, or similar nonprofit systems
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Comfort processing a high volume of gifts (2,500 per month) in a fast-paced environment
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Experience with revenue reconciliation and month-end close
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A sharp eye for detail and a love for organized systems
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Strong collaboration and communication skills—you enjoy working with others
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Excellent time-management and problem-solving skills
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Customer-service mindset with stewardship at the heart of your work
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Intermediate to advanced Excel skills required; Power BI experience is a plus
Why You’ll Love Working Here
You’ll play a meaningful role in supporting our mission while working with a collaborative, supportive team that values accuracy, innovation, and people. Your work ensures every gift counts—and every donor feels valued.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.