Community and Belonging Coordinator POST NUMBER: 6507850003
Welcome to Vaco – an uncommon company with an empowered culture. At Vaco, we welcome talented innovators seeking a collaborative environment where creative freedom rings.
Since 2002, we have expanded to more than 40 locations, and we have no plans of slowing down anytime soon. We are seeking big thinkers to lead us into the future and explore the career of a lifetime.
- Ranked the #1 Best Staffing Firm to Work for in North America by Staffing Industry Analysts (Category: 500 Employees)
- An Inc. 5000 fastest growing private company in America every year since 2007!
Description:
The Community and Belonging Coordinator supports and enhances our global initiatives to support a sense of community and belonging within Highspring and within the communities we live and work in. This role is primarily administrative and programmatic, focusing on managing, resourcing, and effectively communicating Employee Resource Groups (ERGs) and coordinating belonging-related programs. The Community and Belonging Coordinator collaborates with internal leaders, external consultants, and cross-functional teams to support initiatives that promote an inclusive and belonging in the workplace.
Essential Job Functions:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.
Duties and Responsibilities:
- Acts as the primary administrative contact for Employee Resource Groups (ERGs), ensuring they are structured, resourced, and aligned with the organization’s goals.
- Maintains an ERG calendar, tracks engagement, and supports event planning while facilitating ERG meetings and ensuring smooth operations.
- Manages ERG communications through newsletters, internal platforms, and leadership updates, alongside assisting with budget tracking and financial oversight.
- Provides guidance, toolkits, and best practices to improve ERG operational effectiveness and enhance group performance.
- Supports the execution of belonging training, events, and awareness campaigns (virtual and in-person) and maintains related resources.
- Assists with managing department vendor relationships, contracts, and invoices to ensure the smooth operation of ERG activities and programs.
- Ensures all ERG and company inclusion programs, initiatives, and communications adhere to company policies and compliance standards while analyzing engagement data and collaborating with HR and other teams for alignment.
The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Desired Competencies:
- Accountable- Holds self and others accountable to meet commitments
- Builds Effective Teams- Creates a shared team mindset while maintaining a healthy, diverse, and high performing structure
- Communicates Effectively- Develops and delivers written and verbal communication that conveys clear understanding of different audiences and their levels of comprehension; active listener to ensure clear understanding
- Growth Mindset- Embraces challenges, seeks out inspiration in others, and is open to continuously improving and developing skills and business knowledge
- Manages Conflict Courageously- Resolves conflicts in a proactive, healthy and productive manner using active listening and consideration of different perspectives
- Optimize Work Processes- Knows the most effective and efficient processes to get things done, with a focus on continuous improvement
- Values Differences- Supports and fosters a healthy, safe, equitable, and inclusive workplace by valuing the different perspectives, backgrounds, and cultures represented
Education and Experience:
- High school Diploma required
- At least 2 years’ administrative, human resources, program coordination, or inclusion and belonging experience required
- Strong organizational and project management skills, with experience handling multiple tasks simultaneously required
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and internal communication tools (Slack, Teams, SharePoint, etc. required
Multiple locations | Remote eligible with management approval
Travel Requirements: 10% travel (e.g. 10% travel to differing locations, 90% of the time working from an office)
Physical Demands: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position:
Frequent: Sitting, walking, eye/hand/foot coordination and repetitive motion.
Occasional: Standing and bending.
Infrequent: Lifting up to 10 pounds.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.