Legal Accounting Specialist POST NUMBER: 468412
Vaco is currently seeking a Legal Accounting Specialist for a role with a high growth law firm in Kansas City.
Direct Hire | Hybrid (4 days onsite, 1 day remote)
Salary: $60,000–$75,000 annually
Position Overview
The Legal Accounting Specialist is responsible for managing a high volume of complex legal billing activities from pre-bill through final submission. This role partners closely with attorneys, administrative staff, and internal accounting teams to ensure accuracy, compliance with billing requirements, and timely invoicing and collections.
Key Responsibilities
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Manage high-volume, complex legal billing and electronic invoicing from pre-bill generation through final submission, including edits, rate updates, and reporting.
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Review billing guidelines and ensure all invoices comply with established requirements and internal policies.
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Assist with identifying, applying, and reconciling payments received.
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Proactively monitor unbilled fees, costs, and accounts receivable aging for assigned attorneys.
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Coordinate billing and collection activities in collaboration with attorneys and the accounting team.
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Serve as a primary point of contact between attorneys, legal administrative staff, the billing team, and external contacts for billing-related matters.
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Support invoice resubmissions by identifying required corrections and helping implement solutions to prevent future issues.
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Maintain accurate client and matter data within billing systems and external billing platforms, ensuring information remains current and complete.
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Communicate clearly and promptly with internal stakeholders and external billing platforms regarding billing questions or issues.
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Partner with accounting leadership to identify billing trends, recommend process improvements, and support operational efficiency initiatives.
Qualifications
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Experience in billing and accounting, including reconciliations and audit support.
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Strong attention to detail with excellent organizational and communication skills.
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Proficiency with billing systems, electronic billing platforms, and accounting software.
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Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; With that said, as required by local law, Vaco by Highspring believes that the referenced salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. Office location and other geographic considerations; other business and organizational needs.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.