28358 - Administrative Assistant POST NUMBER: 406238
Duration : 9 months Contract, renewable
Work Environment: Hybrid, 2-3 days in Mississauga office
Hours: 40 working hours per week
Provide administrative support to Pharmacy & Optical operations teams, including but not limited to invoicing, PCN support, WIRE support, contract management etc. Responsible for coordination of communication plan as developed by our operations team. Responsible for coordinating the Relief Pharmacist program and supporting the national framework that will be followed by our field team. Project coordination support for projects and seasonal events (e.g. Wellness Days etc.) as needed.
Job Description
- Collecting, compiling, organizing, and sorting operations related information from various home office, field and vendor stakeholders. Acting as a communication hub to circulate information to the correct individuals under direction of the central operations team.
- Handles all administrative duties required for central operations team. Examples include, but not limited to invoice management, PCN tasks, Workday administration duties, and contract management.
- Coordinates communication content and deployment to the field team to support our operations team
- Assists with administrative duties on strategic projects and/or seasonal events (e.g. Patient Care conference, Wellness Days, YBM, etc.)
- Annual Pharmacy and Optical Continuing Education Conference Coordinator for Pharmacists and Opticians across Canada.
- Business support for client's Learning Pharmacy Site, core operational documents and registration, Diabetes Educator Certification, Pharmacist Student Program, Pharmacist On-boarding Program and seasonal programs.
- Coordinates the Pharmacist Relief Program Framework that is used by the field to manage their relief pharmacists in their markets.
- Daily support for all pharmacy & optical field management, district managers and home office associates H&W CONNECT team working site/WIRE updates etc. (updating of permissions for access, working folders, field communications and metric reports including weekly action plans)
- Minimum 4 to 7 years of experience in a similar role
- Fluent in Microsoft Office Suites (Excel, PPT)
- Experience in pharmacy or healthcare related discipline would be an asset
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.