Accounts Payable Lead POST NUMBER: 301890
Accounts Payable Lead
Position Overview
Our client, a growing construction organization, is seeking an experienced Accounts Payable Lead to oversee the day-to-day accounts payable function and support the accounting team. This role will be responsible for managing high-volume invoice processing, vendor relationships, subcontractor payments, job cost coding, and month-end closing activities. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced project-driven environment.
Responsibilities
- Lead and support daily Accounts Payable operations for multiple construction projects and entities.
- Review, code, and process vendor and subcontractor invoices accurately and timely.
- Ensure invoices are properly matched to purchase orders, contracts, and receiving documentation.
- Manage weekly check runs, ACH payments, and wire transfers.
- Reconcile vendor statements and proactively resolve payment discrepancies.
- Maintain vendor records, including W-9 documentation, certificates of insurance, and compliance requirements.
- Review and monitor job cost allocations to ensure project expenses are recorded accurately.
- Coordinate with Project Managers, Estimators, and Operations teams regarding invoice approvals and project-related costs.
- Track subcontractor compliance, lien waivers, and related construction documentation.
- Assist with month-end close activities, account reconciliations, and accruals.
- Support year-end audits and 1099 preparation.
- Identify process improvements and help streamline AP workflows and internal controls.
- Train and mentor Accounts Payable staff while serving as the primary point of contact for AP-related questions.
Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
- 5 years of Accounts Payable experience, preferably within the construction industry.
- Prior lead or supervisory experience preferred.
- Strong understanding of job costing, subcontractor payments, and construction accounting practices.
- Experience processing high-volume invoices in a project-based environment.
- Proficiency with ERP/accounting systems and Microsoft Excel.
- Strong communication, organizational, and problem-solving skills.
- Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.
Preferred Experience
- Construction, contracting, engineering, or project-based industry experience.
- Knowledge of lien waivers, certified payroll, retainage, and subcontractor compliance.
- Experience supporting month-end and year-end close processes.
- Familiarity with Sage, Foundation, Viewpoint, CMiC, or similar construction accounting software.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
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Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.