AP/ AR Analyst POST NUMBER: 471267
Banking and Cash Control (10%)
- Prepare weekly deposits of cheques and cash received
- Make payments at the bank as required for payroll taxes and other requirements
- Enter chiropody payments
- Prepare patient and other non-patient invoices and ensure they are promptly paid.
- Ensure all payments received are properly booked in the AR system.
- Sends out receipts to patients for payments received.
- Makes collection calls as necessary to collect outstanding receivables.
- Monitor monthly aging of Accounts receivable and report possible uncollectibles in a timely manner for resolution
- Work with patient and families and Insurance companies to ensure proper billing and prompt collection
- Assist in collection of Outpatient Pharmacy uninsured charges or co-payments
- Enter all donations received in systems and prepare monthly tax receipts.
- Create monthly donations reports for Fundraising Director
- Participate in the development of budgets for various revenue streams.
- Provide financial reporting and account reconciliations as assigned
- Prepare supporting documents and reports for the year-end financial audit
- Ensure that monthly journal entries are complete and posted correctly
- Receive incoming invoices and distribute to appropriate staff members for allocation and approval
- For all approved invoices, verify approval signatures, payment amounts, account allocations and tax rates
- Confirm purchases to purchase order quantities and unit costs if applicable
- Enter approved invoices in payables system and prepare invoice batches for posting
- Prepare bi-weekly cheque runs for all approved invoices and issue payments
- Monitor and clear cashed cheques as per monthly bank statements; and produce and reconcile monthly outstanding and cleared cheque listings
- Produce and analyze the Accounts Payable trial balance on a monthly basis
- Maintain vendor files, including deleting ones no longer needed
- Maintain contract files for the Centre
- Issue parking passes to visitors and other (except monthly passes for employees)
- Participate in financial projects
- Provide back up support to the other Financial Analysts
- Post donation entries in Raizers’ Edge for Fundraising reports
- Assist in Grand & Toy orders
- Other duties as assigned
About You
- College or University degree and substantial completion of accounting designation
- Previous relevant experience in the healthcare sector
- Solid experience in computerized general ledger systems (healthcare systems would be an asset)
- Advanced skills in Microsoft Office applications
- Good organizational, problem solving and analytical skills
- Strong client service focus
- High level interpersonal and communication skills
- Ability to prioritize workload and achieve established deadlines
- Ability to work in a team environment for the realization of organizational goals
- Must have the physical strength, flexibility and endurance required to perform the job as determined by the physical needs assessment of the position conducted by employee health services.
Pay Range
$24 / hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #471267.
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.