Grant Accountant POST NUMBER: 471417
Direct Hire, Hybrid Schedule (after 90 days)
Salary: 65-80,000/yr
Job Summary
The Grant Accountant supports the fiscal integrity of grant and restricted accounts by providing accounting services and guidance to internal departments and external partners. This role ensures appropriate expenditure classification, compliance with grant regulations, accurate reporting, and timely reconciliation of restricted funds. The position works closely with the Grants Accounting Manager to review journal entries, monitor financial activity, and maintain auditable records.
Key Responsibilities
Accounting & Financial Reporting
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Review transaction details and prepare journal entry transfers for approval and posting.
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Review Time and Effort reporting for restricted fund staff to ensure compliance and recommend general ledger corrections as needed.
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Maintain accurate and timely processing of transactions, billings, collections, and financial reports related to restricted accounts.
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Prepare draft financial reports for assigned federal, state, local, and private grants, contracts, and gifts for review and approval.
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Conduct monthly reconciliations of assigned grant and contract accounts.
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Ensure grant files are audit-ready and support audits, reviews, and documentation requests.
Award & Compliance Management
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Apply appropriate accounting procedures to ensure compliance with cash management standards and grant regulations.
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Provide guidance to departments and partners regarding proper procedures for restricted fund activities.
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Assist in maintaining accurate restricted financial records and supporting documentation.
Collaboration & Support
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Serve as a liaison to internal departments and external partners to support grant-related financial activities.
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Provide financial analysis and reporting support for grant-funded projects.
Professional Level
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Experienced professional contributor working under general supervision.
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Responsible for completing assigned tasks, explaining policies and procedures, and identifying solutions to moderately complex issues.
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Exercises judgment within established guidelines and may recommend process improvements to enhance efficiency, service, and compliance.
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Builds productive working relationships with internal and external stakeholders.
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May provide guidance or training to junior staff.
Qualifications
Required Education
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Bachelor’s degree in Accounting, Finance, or related field
Experience
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Minimum of 2–3 years of related accounting experience required
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4–7 years of related experience preferred
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Experience with grant accounting, restricted funds, compliance reporting, or governmental/nonprofit accounting strongly preferred
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.