Payroll Coordinator POST NUMBER: 442383
We are looking for a Payroll Coordinator to process payroll transactions in our company from a global level. We currently work with over 20 different countries. This position will focus on APAC and Americas.
Payroll coordinator responsibilities include processing timesheets, updating payroll records and answering employee questions about payments. Ultimately, you’ll ensure employees are compensated correctly and on time. If you have great attention to detail and outstanding analytical and numerical skills, we’d like to meet you.
Responsibilities
- Process attendance records and other documents (e.g. W-2 and tax forms)
- Check payroll information for accuracy and ensure all relevant paperwork is in order
- Coordinate with HR about changes in payroll (e.g. terminations, new hires)
- Oversee electronic payments and distribution of payroll checks
- Update data with salary or wage adjustments
- Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)
- Handle benefit expenses, like insurance fees or paid leave
- Produce reports to upper management upon request
- Answer employee questions about salaries and payments
- Work with authorities (e.g. IRS) on audits or requests
- Proven experience as a payroll coordinator or similar role
- Familiarity with payroll processes
- Good knowledge of legislation relevant to accounting and payroll (such as Sarbanes-Oxley Act or FLSA)
- Working knowledge of payroll systems (e.g. NetSuite, UKG)
- Comfortable with Excel (functions, data, Sumif, vlookups.)
- An analytical mind with good math skills
- Strong communication skills
- Excellent attention to detail
- Diploma/BSc/ BA in accounting, finance or relevant field
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.