AP Specialist & Office Administrator POST NUMBER: 475571

Job Title: Accounts Payable & Office Administrator
Location: Alpharetta, GA
Employment Type: Full-Time & On-Site (Monday-Friday)
Compensation: $60,000-65,000/year 
 
Position 
Vaco is currently partnering with a real estate investment firm in Alpharetta seeking an AP & Office Administrator.

We are seeking a detail-oriented and proactive Accounts Payable & Office Administrator to support our finance and daily office operations. This role is ideal for a mid-level professional who thrives in a fast-paced environment and enjoys balancing accounting responsibilities with administrative and office management tasks. The ideal candidate is highly organized, dependable, and capable of managing multiple priorities while maintaining accuracy and professionalism.
 
Key Responsibilities
Accounts Payable (Primary Focus):

• Process invoices, checks, and wire payments

• Review and prepare monthly draws and reporting for projects that are “in development”

• Manage vendor relationships and respond to inquiries

• Reconcile vendor statements and resolve discrepancies

• Maintain organized and up-to-date AP records and files

• Assist with month-end close, including bank reconciliations and journal entries 

 
Office Management & Administrative Support:

• Oversee daily office operations and ensure a well-functioning workspace

• Order office supplies and manage water service

• Coordinate mail, shipments, and deliveries including overnight FedEx envelopes

• Get your notary stamp online so that you can be the primary notary in the office

 
Qualifications

• 3–5 years of experience in Accounts Payable or similar accounting role

• Experience with administrative or office management responsibilities

• Strong understanding of basic accounting principles

• Proficiency in Excel.

• Yardi software would be a plus.

• Excellent organizational and time management skills

• High attention to detail and accuracy

• Strong communication and interpersonal skills

• Ability to handle sensitive and confidential information with discretion

 
Preferred Qualifications

• Experience in [real estate, construction, professional services]

• Familiarity with expense management systems and digital invoice processing

 
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.