Payroll Specialist POST NUMBER: 414547
Vaco is looking for a dedicated Payroll Processor to join . As a Payroll Processor, you will be responsible for ensuring timely and accurate payroll for our employees, maintaining compliance with all applicable laws, and providing exceptional support and service to our staff.
Key Responsibilities:
- Payroll Processing: Execute payroll cycles on a bi-weekly, semi-monthly, or monthly basis, ensuring all employees are paid accurately and on time.
- Data Entry: Accurately enter and update employee information in the payroll system, including new hires, terminations, changes in compensation, and deductions.
- Compliance: Ensure payroll practices comply with federal, state, and local regulations, staying updated on any legislative changes.
- Deductions and Adjustments: Calculate and process all payroll deductions, including taxes, benefits, and garnishments.
- Record Keeping: Maintain detailed and accurate payroll records, preparing and submitting necessary reports to management and regulatory bodies.
- Employee Support: Respond promptly to employee inquiries regarding payroll issues, discrepancies, and provide clear explanations and resolutions.
- Auditing: Assist in regular payroll audits to ensure accuracy and compliance.
- System Management: Work with HR and IT departments to ensure the payroll system is functioning properly and update software as necessary.
- Reporting: Generate and distribute payroll reports and summaries as required by management.
Requirements:
- Experience: Minimum of 2-3 years of experience in payroll processing.
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
- Technical Skills: Proficiency with payroll software (e.g., ADP, Paychex, or similar) and Microsoft Office Suite, particularly Excel.
- Knowledge: Understanding of payroll practices, tax regulations, and wage and hour laws.
- Attention to Detail: Strong attention to detail and a high level of accuracy in data entry and record-keeping.
- Organizational Skills: Excellent organizational skills with the ability to manage multiple tasks and deadlines effectively.
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
- Communication Skills: Strong verbal and written communication skills to interact effectively with employees and management.
- Problem-Solving: Good analytical and problem-solving skills to identify and resolve payroll issues.
Preferred Qualifications:
- Certification: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.
- Experience: Previous experience in a multi-state payroll environment.
- Technical Skills: Experience with advanced payroll functions and integration with HRIS systems.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.