Senior Payroll Administrator POST NUMBER: 414759
75% production payroll work: Under general supervision of the Payroll Manager, this role will be responsible for back-up processing of payroll and ensuring that payrolls are accurate and timely. This role helps enforce and refine payroll standards, policies, practices, and procedures to prevent errors, as well as organizes payroll records for accurate and timely retrieval. The Sr. Payroll Specialist has a proportional level of independence and responsibilities involving complex actions, tasks, and responsibilities. The Sr. Payroll Specialist is expected to demonstrate a high-level of understanding and practical application of all aspects of payroll operations. This position will be SME on payroll related functions on projects. Vendor management day to day production 25% project work: Assist in the following:
• Assist in creating testing scenarios that meet required compliance accurately:
o Calculate gross pay accurately for salaried/hourly – exempt and nonexempt employees.
o Withhold mandatory and statutory deductions
o Calculate net pay results
o Calculate taxes withholding
o Produce accurate W2 processing
o Archive payroll records
• testing partner for UAT/E2E/Parallel testing cycles
• Assist in process documentation Key Responsibilities: • Backup payroll processing for 500 multi state employees as needed. • Research payroll, tax and garnishment related inquiries and take appropriate action to resolve any issues or discrepancies. • Audit preview and post payroll reports for accuracy and completeness.
• Assist with adding or closing tax jurisdictions. • Process garnishments and other court orders in a timely manner by mail or serving the employees and setting up deductions into the payroll system. • Assists with year-end payroll processing duties to ensure accurate and timely W2s. • Import time & attendance, payroll, and benefits deduction data. • Maintain supporting documentation of all payrolls. • Partner with Accounting team on reconciliations and reporting.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.