Accounts Payable Specialist POST NUMBER: 480212

About the Opportunity
Invoice Entry 

• Process all the client’s invoices (approx. 450 per week) including inventory, non-inventory and expense reports 
• Ensure all invoices and expense reports have the required approval, general ledger account coding and required support/receipts as per policy 
• Match inventory paperwork including invoices, purchase orders, receiving reports, packing slips, scale tickets, etc. 
• Communicate price and/or quantity discrepancies on inventory invoices to Procurement Team and follow up to ensure corrective action is taken 
• Issue bi-weekly Unresolved Purchase Order report to Procurement Team 
• Request and coordinate with Procurement Team/Supplier for credits 

• Process weekly cheque and wire transfer run based on credit terms and following approval from Accounting Manager 
• Match printed cheques and wire payment confirmations with appropriate voucher. 
• Ensure prompt payment discounts are maximized 
• Issue stop payments and reverse cheques as required. 
• Upload Cheque Fraud Prevention file for Bank and review/release exceptions

• Advise Accounting Manager when Accounts Payable is ready to be closed and ensure sub-ledger equals general ledger 
• Prepare and journalize A/P accruals for expenses that require correction of GL allocation 
• Assist the Accounting Manager with expense analysis and validate costs to the GL 

• Reconcile purchase orders received without invoices 
• Reconcile larger supplier accounts 
• Complete credit application requests 
• Setup new suppliers and manage Supplier Master File by revising information; includes terms, billing address, company name, currency etc. 
• File Accounts Payable vouchers 
• Respond to internal and external inquiries in a timely fashion within the client’s guidelines 
• Complete all other duties as assigned by Controller 
• Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements

• College/University diploma/degree in Finance or Accounting 
• Minimum of 5 years Accounts Payable experience in a similar environment 
• Experience working with the A/P module on an ERP system 
• Ability to process high volumes of paperwork 
• Strong attention to detail and highly organized 
• Superior multi-tasking and prioritizing capability 
• Effective time management skills 
• Excellent interpersonal, written and verbal communication skills 
• Accounting/Finance knowledge/experience an asset. 
• Food industry and manufacturing experience an asset 
• Strong knowledge of MS Office, including Excel, Access, and PowerPoint 

Pay Range:
$50,000- $60,000 per year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 480212
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.