Accounts Payable Specialist POST NUMBER: 416935
Vaco is seeking a detail-oriented and efficient Accounts Payable Specialist to join a great finance team. The Accounts Payable Specialist will be responsible for processing invoices, ensuring timely payments, and maintaining accurate financial records. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.
Key Responsibilities:
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Invoice Processing:
- Review, verify, and process invoices for payment.
- Match purchase orders to invoices and ensure accurate coding.
- Enter and upload invoices into the accounting system.
- Resolve invoice discrepancies and issues promptly.
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Payment Management:
- Prepare and process electronic transfers and payments.
- Issue checks for accounts payable.
- Monitor accounts to ensure payments are up-to-date.
- Reconcile vendor statements and resolve discrepancies.
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Record Keeping:
- Maintain accurate and organized financial records.
- Ensure all supporting documentation is complete and filed appropriately.
- Assist with month-end closing and accruals.
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Compliance and Reporting:
- Ensure compliance with company policies and accounting principles.
- Prepare and submit 1099 forms.
- Assist with internal and external audits as needed.
- Generate reports and provide analysis on accounts payable activities.
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Vendor Relations:
- Communicate with vendors regarding payment status and issues.
- Establish and maintain positive relationships with vendors.
- Address and resolve vendor inquiries and disputes.
Requirements:
- Experience: Minimum of 2-3 years of accounts payable or related accounting experience.
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- Technical Skills: Proficiency with accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite, particularly Excel.
- Knowledge: Understanding of basic accounting principles and accounts payable processes.
- Skills:
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Superior communication skills, both verbal and written.
- Ability to handle sensitive and confidential information with discretion.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.