Accounting Specialist/Bookkeeper POST NUMBER: 417990
**Most important experience is:
- Strong Excel skills
- QuickBooks experience
Responsibilities
- Receive, process and post incoming payments
- Resolve client billing questions and concerns using internal and external resources
- Reconcile invoice and payments for all accounts
- Verify and ensure accuracy of data prior to invoice distribution to clients
- Generate and process broker commissions, working with the Client Services team to verify fee structures and terms are correct and up to date each month
- Ensure all documentation from Brokers and Marketers is collected and the appropriate data is posted to the company’s accounting and billing systems
- Process expense reports for company employees
- Audit processes and standard operating procedures keeping records accurate and aligned with the company’s standards
- Actively work to recover debts owed to the company, which could include the collection of accounts previously written off
- Partner with Counsel to generate legal documents as necessary
- Provide monthly reports and updates on delinquent accounts, exceptions, contingent liabilities and accounts receivable aging
- Manage positive business relationships with Client Services, collection agencies, credit reporting agencies, and credit insurance providers
Skills / Qualifications
- Bachelor’s degree is preferred
- 3 years Accounts Receivables and/or Accounts Payables experience
- Intermediate knowledge of Accounts Payable and Accounts Receivable required
- Excellent skills with MS Office programs including Excel, Outlook, and Word
- Must have Intermediate Excel Skills, experience working in spreadsheets, using functions, and utilizing templates
- Excellent active listening skills & great attention to detail
- Demonstrate critical thinking to identify potential solutions or new approaches for current operating procedures
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.