Receptionist POST NUMBER: 483048
Receptionist
Position Overview
Our client is seeking a friendly, professional, and dependable Receptionist to serve as the first point of contact for visitors, employees, and guests. This role is responsible for managing front desk operations, handling incoming calls, providing administrative support, and maintaining a welcoming and organized office environment. The ideal candidate is customer-service oriented, highly organized, and enjoys interacting with people in a professional setting.
Key Responsibilities
Front Desk Reception
- Greet visitors, employees, and guests in a professional and welcoming manner.
- Serve as the primary point of contact for the office.
- Manage visitor check-in procedures and provide general assistance as needed.
- Maintain a clean, organized, and professional reception area.
Phone Coverage
- Answer and direct incoming calls to the appropriate departments or individuals.
- Provide basic information and assistance to callers.
- Take and relay messages accurately and promptly.
Administrative Support
- Coordinate calendars and assist with meeting scheduling.
- Provide general administrative support to office staff and leadership.
- Assist with filing, data entry, document preparation, and office correspondence.
- Support special projects and day-to-day office operations as needed.
Office Operations
- Assist with mail distribution and office logistics.
- Maintain office supplies and support overall office organization.
- Help ensure smooth daily operations and a positive experience for employees and visitors.
Qualifications
Required
- Previous administrative, receptionist, or customer service experience.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong computer and data entry skills.
- Excellent verbal and written communication abilities.
- Professional demeanor with a friendly and welcoming personality.
- Strong organizational and multitasking skills.
- Reliable, dependable, and detail-oriented.
- Comfortable interacting with employees, visitors, and clients.
Preferred
- Previous receptionist or front desk experience.
- Office administration background.
- Experience coordinating schedules and meetings.
Why Join This Opportunity?
- Be the face of a well-established organization and play a key role in creating a positive first impression.
- Collaborative and team-oriented work environment.
- Opportunity to support a variety of administrative and office functions.
- Stable and professional office setting with consistent daily interaction and engagement.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.