Leasing Assistant POST NUMBER: 484404
Client: Growing NYC residential real estate owner and manager
Title: Leasing Assistant
Salary: $45,000–$55,000
Location: Onsite across LIC, Brooklyn, and the Lower East Side
Job Description:
A well-established and growing New York City real estate organization is seeking a polished, personable, and highly organized Leasing Assistant to join its expanding residential leasing team.
The Leasing Assistant will provide administrative and customer-facing support to an experienced team of Leasing Agents and Leasing Managers. This person will help keep daily leasing activity organized, maintain accurate apartment listings and pricing information, communicate with prospective residents, and support the team throughout the leasing process.
This position is focused on leasing activity and prospective residents. It does not involve managing resident complaints or ongoing tenant relations.
Key Responsibilities
- Provide day-to-day administrative support to the leasing team.
- Post, update, and maintain apartment listings across applicable platforms.
- Organize and maintain apartment availability, pricing, and leasing information.
- Answer incoming telephone calls and respond to emails professionally and promptly.
- Assist prospective residents throughout the leasing process.
- Help coordinate appointments, follow-ups, documentation, and next steps.
- Prepare, organize, and maintain leasing documents and electronic files.
- Track open items and follow through until each request or assignment is completed.
- Support the team with spreadsheets, reports, correspondence, and general administrative responsibilities.
- Assist with coverage at different residential properties as business needs require.
Qualifications
- At least one year of administrative, customer service, hospitality, sales support, leasing, or other client-facing experience.
- Strong organizational skills and attention to detail.
- Polished and professional verbal and written communication.
- Friendly, outgoing, and comfortable interacting with prospective residents.
- Reliable, responsive, and consistent with follow-through.
- Ability to multitask and adjust quickly when priorities change.
- Strong computer skills and the ability to learn new systems quickly.
- Professional presentation and customer-service mindset.
- Comfortable working onsite and traveling between assigned New York City properties.
- Real estate or residential leasing experience is preferred but not required.
- A college degree is welcomed but not required.
Technology Skills
- Microsoft Suite (Excel)
- Email and calendar management
- General document and electronic file organization
- Online apartment-listing platforms
Schedule
- This is a fully onsite position with a set five-day schedule and two consecutive days off each week.
- The anticipated schedule is Wednesday through Sunday.
- Weekend availability is required.
- The team strongly prefers availability on Thursdays and Fridays.
- Monday through Saturday hours are generally 10:00 a.m.–6:00 p.m.
- Sunday hours are generally 10:00 a.m.–5:00 p.m.
Benefits
- 401(k) with a 3% employer contribution regardless of employee contribution
- Medical, dental, and vision coverage, including a fully employer-paid employee-only plan option
- Fertility reimbursement support of up to $10,000 per year and $30,000 lifetime, subject to plan requirements
- Pre-tax commuter benefits
- Company-sponsored ClassPass options
- Employee retail discounts
- Paid vacation, personal, floating, and sick time
- More than 10 company holidays annually
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.