Credit & Billing Coordinator POST NUMBER: 419976
Summary:
This position is responsible for performing all the administrative work related to the accounts receivable, billing, credit and collections and performing the preparation of the detailed support for each of the accounts. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties and Responsibilities:
- Perform customers credit reviews and maintain customers files.
- Prepare and send invoices for customers.
- Responsible for collections, sending statements, etc.
- Respond to customers inquires and requests.
- Respond and support sales and operations requests.
- Assists supervisor with monthly reporting.
- Responsible for preparing and reviewing AR Aging reports on a weekly basis, including account maintenance, preparing bad debt reserve, etc.
- Prepare monthly key performance indicators (KPI’s).
- Invoice compliance review for accuracy, coding, and enter into the accounting ledger.
- Assists with customer claims.
- Perform other duties as assigned.
- Perform all functions in accordance with operation and safety guidelines.
Qualifications / Requirements:
- Minimum of five (5) years’ experience in accounting, billing, credit, and collections, or a Bachelor’s degree in accounting (experience in shipping, warehousing, and logistics is a plus).
- Must possess a High School diploma or GED equivalent.
- Proficient in MS Word, Excel, and Outlook (AS-400, JD Edwards, Sage a plus).
- Experience with collection calls and correspondence.
- Strong attention to detail and possess great verbal, and written communication and interpersonal skills.
- Must possess strong initiative and the ability to work independently with limited supervision.
- Possess organizational and time management skills with ability to multitask and prioritize.
- Ability to think logically, follow procedures, instructions and make sound decisions.
- Ability to consistently meet deadlines.
- Must be able to work (flexible hours) extended hours including nights, overtime, weekends, and holidays as required.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.