Payroll Admin POST NUMBER: 422355
Job Title: Payroll Administrator
Job Summary: The Payroll Administrator ensures the timely and accurate processing of bi-weekly and weekly payrolls while providing comprehensive client service. This role involves recordkeeping, reporting, managing garnishments, and problem-solving, with oversight from the Payroll Manager.
Key Responsibilities:
- Payroll Processing: Accurately process payroll, ensuring timely delivery and maintaining confidential payroll information.
- Data Management: Handle data entry and personnel transactions, including new hires, terminations, leaves of absence, benefits deductions, garnishments, child support, and liens.
- Tax Administration: Manage multi-state and federal taxes, including quarterly and year-end filings. Conduct gross-to-net calculations, audits, and balancing.
- Garnishments and Deductions: Set up and maintain records for garnishments, child support, and liens. Evaluate and address related issues.
- Problem Resolution: Research and resolve payroll discrepancies, perform scheduled activities, and coordinate with regional HR teams.
- Reporting: Prepare and maintain standard and ad-hoc reports and queries using ADP and Excel. Conduct audits to ensure data accuracy.
- Systems Management: Act as the primary contact for time and attendance and payroll systems. Import hours between systems as required.
- Record Keeping: Create and manage employee file folders, file records alphabetically, and retrieve information in response to authorized requests.
Qualifications:
- Education: High school diploma or equivalent required; Associate's Degree or higher preferred.
- Experience:
- Minimum of 5 years of payroll experience, including strong data entry and Excel skills.
- Experience in high-volume, multi-state payroll tax processing in a fast-paced environment.
- Technical Skills: Proficiency with ADP required; ADP Vantage experience is ideal. Intermediate-level Excel skills are necessary.
- Certifications: Certified Payroll Professional (CPP) preferred.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.