Staff Accountant POST NUMBER: 425284
Job Summary:
The Staff Accountant with Grant Accounting Experience is responsible for the accurate and timely management of grant-related financial activities. This role ensures compliance with all federal, state, and local guidelines while supporting the organization’s mission. The ideal candidate will handle general accounting duties as well as specialized grant management, including budgeting, reporting, and auditing.
Key Responsibilities:
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Grant Accounting & Compliance:
- Manage and maintain financial records for all grant-funded programs.
- Ensure compliance with grant requirements and applicable regulations, including OMB Uniform Guidance (2 CFR Part 200).
- Prepare and submit accurate financial reports to funding agencies according to grant agreements.
- Review and track grant expenditures to ensure alignment with approved budgets.
- Assist in preparing grant proposals and budgets, ensuring all cost components are accurately reflected.
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General Accounting:
- Assist with general ledger reconciliations, accounts payable, accounts receivable, and month-end close processes.
- Maintain accurate financial records, including journal entries, adjusting entries, and accruals.
- Support the preparation of monthly, quarterly, and annual financial statements.
- Ensure proper classification of all revenue, expenses, and grant allocations.
- Perform variance analysis and resolve discrepancies as needed.
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Budgeting and Forecasting:
- Assist in the development of organizational and grant-specific budgets.
- Monitor budget performance and report variances to management.
- Collaborate with program managers to ensure effective and efficient use of grant resources.
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Audit and Reporting:
- Assist in preparation for internal and external audits, including grant audits.
- Ensure proper documentation and support for all grant-related transactions.
- Support audit inquiries and work with auditors to resolve any issues.
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Other Duties:
- Stay current with changes in grant management and accounting standards.
- Participate in special projects and process improvements as needed.
- Provide support to other accounting team members and departments as required.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of 2-3 years of accounting experience, with at least 1 year focused on grant accounting.
- Strong knowledge of grant management, fund accounting, and OMB Uniform Guidance.
- Proficiency in accounting software (e.g., QuickBooks, Sage, etc.) and Microsoft Excel.
- Excellent attention to detail, time management, and organizational skills.
- Ability to communicate effectively with both financial and non-financial personnel.
- Strong analytical skills and problem-solving abilities.
Preferred Qualifications:
- Certified Public Accountant (CPA) or progress toward certification.
- Experience with nonprofit accounting and reporting.
- Familiarity with federal and state grant regulations and reporting requirements.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.