HR Admin POST NUMBER: 425823
We are seeking motivated and detail-oriented Administrative Support to join our HR and Benefits team. This temporary position provides essential support to the Benefits Office, which manages health and pension plans for staff. The ideal candidate will have 2-4 years of administrative experience and 1-3 years in HR, emphasizing confidentiality, compassion, and professionalism.
- Annual HealthCare Open Enrollment Process:
- Support the Healthcare Open Enrollment process and meetings.
- Ensure proper completion of forms before forwarding to vendor for processing.
- Assist with back-end follow-up and processing of Enrollment and Waiver Forms.
- Respond, direct, and forward open enrollment calls, accordingly.
- Communication Management:
- Answer a high volume of phone calls
- Reply and manage email correspondence efficiently.
- Prepare correspondence related to HR and benefits inquiries.
- Administrative Support:
- Assist with job postings, the onboarding process, and coordinate related documentation.
- Support various HR projects and events, including planning and coordination.
- Follow up with vendor partners and prepare invoice vouchers for payments.
- Update the Health and Wellness Page to ensure accurate and timely information.
- Maintain and document relevant decisions and correspondence in electronic files.
- Monitor calendar and schedule call-backs and meetings as needed.
- Board Meeting Support:
- Assist with preparing, sending, and organizing board meeting content.
- Take or edit notes during board meetings as needed, ensuring accurate records are maintained.
- Presentation Support:
- Assist with creating and running slide presentations for meetings and training sessions.
- Ensure that all materials for presentations are accurate, well-organized, and professionally formatted.
- Event Planning and Coordination:
- Bring a creative approach to media and event planning, contributing innovative ideas for projects and initiatives.
- Front Desk Coverage:
- Occasionally provide reception and front desk coverage, welcoming visitors and directing inquiries as necessary.
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- 2-4 years of experience as an Administrative Assistant.
- 1-3 years of experience in an HR function preferred.
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- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and HR software.
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- Comfortable working in a Christian faith-based non-profit organization.
- Compassionate and approachable, with a reliable work ethic.
- Detail-oriented with a commitment to accuracy.
- Ability to handle confidential information responsibly.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.