Accounting Specialist POST NUMBER: 426006
Key Responsibilities:
Accounts Receivable:
- Prepare, post, verify, and record customer payments and transactions.
- Create and submit invoices to customers, ensuring accuracy.
- Maintain and update customer files (e.g., name changes, address updates, mergers).
- Generate reports on the status of customer accounts as needed.
- Research and resolve discrepancies or past-due amounts in collaboration with the Collections Manager.
- Reconcile accounts receivable monthly with the Collections Manager.
- Send customer statements and review for discrepancies.
- Monitor lines of credit and release orders for the sales team.
- Process customer credit card payments.
- Update customer resale tax licenses using Avalara.
- Receive and verify expense reports; reconcile with account balances.
- Facilitate vendor payments, verify federal ID numbers, and resolve discrepancies.
- Input vendor invoices and create check runs for AP payments or pay vendors by credit card.
- Reconcile AP credit cards and record entries in the ERP system.
- Calculate and report use tax based on paid invoices.
- Conduct monthly AP audits for accuracy.
- Enter general ledger entries and assist with account reconciliations.
- Perform daily bank reconciliations.
- Assist with weekly borrowing base reports.
- Support external audits and provide requested information.
- Help with year-end file creation and purging.
- Assist with month-end and year-end closing procedures.
- Understand the sales and purchasing processes.
- Manage customer credits.
- Strong organizational skills with excellent attention to detail.
- Effective written and verbal communication skills.
- Ability to maintain confidential and accurate records.
- Understanding of financial statements (Balance Sheet, Profit & Loss Statement).
- Bachelor’s degree in Accounting or related field preferred but not required.
- 2-3 years of experience in accounting or similar roles.
- Experience with ERP systems, Google Suite, and Microsoft Office is a plus.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.