Accounting Associate POST NUMBER: 426515
Job Summary
The Accounting Associate will play a critical role in supporting the financial operations of a construction company. This individual will be responsible for handling daily accounting tasks, including accounts payable and receivable, reconciling financial statements, preparing reports, and assisting in project budgeting and cost tracking. The ideal candidate has strong attention to detail, a solid understanding of accounting principles, and the ability to work in a fast-paced construction environment.
Key Responsibilities
- Accounts Payable (AP): Process vendor invoices, verify accuracy, ensure proper documentation, and prepare payments in accordance with the company's policies.
- Accounts Receivable (AR): Generate and send invoices to clients, track incoming payments, follow up on outstanding balances, and record revenue.
- Reconciliation: Assist in reconciling bank statements, credit card transactions, and other accounts to ensure accuracy.
- Project Accounting: Support the tracking of construction project costs, ensuring that expenses are recorded against the appropriate project budgets.
- Payroll Support: Assist in processing payroll by collecting, verifying, and recording employee timesheets and job costs.
- Financial Reporting: Help prepare monthly, quarterly, and annual financial reports for management review, including balance sheets, income statements, and project performance analysis.
- Compliance: Ensure compliance with local, state, and federal regulations, including tax filings, W-9s, and 1099 forms.
- Data Entry & Record Keeping: Maintain accurate and up-to-date financial records and support the digital filing system for all accounting-related documentation.
- Collaboration: Work closely with project managers, procurement, and other internal teams to ensure accurate financial tracking and reporting for construction projects.
- Auditing Support: Assist with internal and external audits by providing documentation and support as needed.
Qualifications & Skills
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- 2 years of accounting experience, preferably in the construction industry.
- Strong understanding of accounting principles, including GAAP.
- Experience with accounting software such as QuickBooks, Sage, or Viewpoint.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Familiarity with construction project management software is a plus.
- Strong interpersonal and communication skills.
Working Conditions
- Primarily office-based with occasional visits to job sites.
- Typical hours are Monday to Friday, 8:00 AM to 5:00 PM, with the potential for overtime during peak project periods.
Salary & Benefits
- Competitive salary, commensurate with experience.
- Benefits package including health, dental, and vision insurance.
- 401(k) plan with company matching.
- Paid time off (PTO) and holidays.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.